Facilities, Logistics, and Property Coordinator

Nakupuna Companies is seeking a Facilities, Logistics, and Property Coordinator to support the Defense POW/MIA Accounting Agency (DPAA) East office. The position coordinates day-to-day facility operations, maintenance work orders, logistics services, government property accountability, and on-site support projects. The employee also escorts uncleared personnel within the Sensitive Compartmented Information Facility (SCIF) and maintains the records needed to protect secure areas and support audit readiness.

Success requires sound judgment, careful documentation, responsive customer service, and close coordination with DPAA personnel, Washington Headquarters Services (WHS), JBG Smith, the General Services Administration (GSA), and service vendors.

The following duties reflect management's current definition of the position's essential functions. Management may assign related duties based on contract requirements, operational needs, or reasonable accommodation.

Facilities Operations and Work Order Management

• Serve as the primary point of contact for DPAA East facility requests affecting the fourth- and eighth-floor offices.
• Receive service requests from DPAA personnel and identify additional deficiencies through weekly inspections of occupied spaces.
• Enter, track, update, and close work orders in the applicable JBG Smith, WHS, GSA, or DPAA system, including Maximo when required. Maintain a current log of requests, status, responsible parties, scheduled visits, and completion dates.
• Inspect office areas each week for heating, ventilation, and air conditioning issues; water leaks; abnormal equipment noise; failed lights or ballasts; carpet stains; and other maintenance deficiencies. Promptly document and report identified issues.
• Coordinate maintenance visits and facility access with JBG Smith, DPAA personnel, and other stakeholders to minimize disruption to mission operations.
• Represent DPAA, when authorized, at tenant and facility coordination meetings with WHS, JBG Smith, GSA, or other parties. Document decisions, assigned actions, and follow-up requirements.

Facilities Project and Emergent Repair Support

• Support planning and execution for minor facility improvements, emergent repairs, furniture reconfiguration, equipment installation, and other facility and equipment repair work within the contract scope.
• Coordinate site surveys, vendor visits, schedules, access, statements of work, quotes, and government reviews under the direction of the DPAA Facilities Manager and Nakupuna program leadership.
• Track active work through completion and provide clear weekly status updates that identify progress, decisions needed, schedule risks, dependencies, and next actions.
• Maintain completion records that identify labor and material charges for at least six months, or longer when required by contract or company record-retention requirements.
• Support recurring facility planning for maintenance, energy, space use, equipment needs, and logistics. Apply practical trade knowledge and elevate technical or safety concerns to the appropriate authority.

SCIF Escort and Secure Area Control

• Provide escort coverage for uncleared custodial personnel, JBG Smith maintenance personnel, service vendors, and other authorized visitors working within the SCIF.
• Coordinate routine and emergent escort requirements with affected DPAA personnel and schedule visits as promptly as operational and security conditions allow.
• Maintain continuous accountability for escorted personnel, follow all visitor-control and SCIF procedures, prevent unauthorized access to information or spaces, and immediately report security concerns.
• At the end of each escort, confirm that all uncleared personnel have departed, work areas are secure, and required logs and tracking records are complete.
• Provide regularly scheduled custodial escort coverage and additional escort support during normal duty hours, including maintenance work and DPAA-requested activities.

Property Accountability and Inventory

• When appointed in writing, serve as a primary or alternate Property Custodian and perform duties in accordance with Department of Defense Instruction 5000.64, DPAA policy, appointment orders, and the DPAA Accountable Property Office standard operating procedure.
• Maintain current records for assigned government property, including identity, serial number, condition, location, value when applicable, hand receipt, and assigned end user.
• Maintain sub-hand receipts to the user level,…