Deputy Chief of Staff - Program Manager
Listed on 2026-08-28
-
Management
Project & Program Management, Change Management, Administrative Management, Operations Management
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Deputy Chief of Staff- Program Manager
Full Time Defense Security Cooperation Agency, Arlington, VA, US
Salary Range: $ To $ Annually
Position:
Deputy Chief of Staff
- Program Manager
Location:
Arlington, VA
Clearance:
Active Secret
We are seeking a Deputy Chief of Staff / Program Manager with an active Secret Clearance to respond to DSCU guidance within 12 hours, ensuring timely and accurate logistics information. This role involves leading contractors and subcontractors in government programs per established procedures, laws, and requirements. The Deputy Chief of Staff / Program Manager supports the Chief of Staff in overseeing and executing DSCU policies, processes, and enterprise-wide initiatives while addressing cross-organizational challenges and cultivating robust relationships with senior agency executives.
Collaborates to articulate and disseminate DSCU priorities, foster organizational culture, establish policy and resource frameworks, and enhance workforce support. Coordinates efforts among Direct Report (DR) offices through regular engagement with Assistant Administrators (AA) and Deputy AAs to ensure alignment of priorities, resource requirements, and budgets in accordance with guidance from the Deputy Administrator and Chief of Staff. Supervises the development, coordination, resolution, and implementation of diverse, mission-critical, and highly sensitive initiatives while reviewing and refining policy documents, correspondence, reports, and messaging from DSCU offices to ensure congruence with objectives.
Represents the Chief of Staff at high-level DSCU and interagency meetings, accurately conveying perspectives and ensuring follow-through on critical information at the senior executive level.
Responsibilities include, but not limited to:
- Process all travel vouchers (DTS) within five days of travel completion, ensuring accuracy and compliance with travel regulations.
- Assist the DSCU Executive leadership with research assistance, document drafting, and representing them at meetings, as directed by the Executive Leadership Team.
- Support the cataloging, review, and analysis of existing policies and standard operating procedures (SOPs) throughout the University. Take a leading role in compiling a consolidated, uniform list and identifying key gaps in policy coverage.
- Assure uniform application of all operating policies and procedures, coordinate related responsibilities, and resolve problems encountered in day-to-day operations, as directed by the Executive Leadership Team.
- Drive improvements in file management and document disposition practices in coordination with DSCU stakeholders, ensuring compliance with applicable regulations and promoting organizational efficiency.
- Participate in special projects when required, providing project management assistance as directed by the DSCU Leadership Team.
- Track the status of all lines of effort, maintain the relevant documentation, and provide regular updates to the Leadership Team.
- Support the cataloging, review, and analysis of existing policies and standard operating
- procedures (SOPs) as primary lead in compiling consolidated, uniform list and identifying key gaps.
- Implementation uniform application of all operating policies and procedures, coordination of related responsibilities and resolution of problems encountered in day-today operations.
- Participation and Primary point of contact with Facilities Management and Security regarding on-going DSCU initiatives and projects.
- Main NCR POC for new hire onboarding.
- Updating file management and document disposition in coordination with DSCU stakeholders.
- Assists Chief of Staff, DSCU with meeting planning and preparation. Supports executive long range calendar planning and execution.
- Participate in special projects related to DSCU.
- Track the status of all lines of efforts; maintain the relevant documentation.
- Responds to guidance from leadership within 12 hours.
- Assists in coordinating travel for the DSCU leadership for various types of itineraries,…
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