Communications Coordinator

Position Description

Title: Communications Coordinator

Direct Supervisor: Manager of Communications

Status: Full-time, exempt

Grade: 11

Salary Range: $45,400-$68,200

Division: Marketing and Communications

No. Direct Reports: 0

Location: 2807 N. Glebe, Arlington, VA (Main Campus)

Benefits Eligibility: Yes

The Communications Coordinator supports the Manager of Communications across executive communications, internal communications, and content production for Marymount University. This is a hands‑on writing and project coordination role suited for a strong early‑career communications professional ready to grow into broader strategic responsibility. The Coordinator drafts talking points, internal communications, and supporting materials for the Office of the President; manages the internal communications calendar and produces employee‑facing content;

and partners with colleagues across the Marketing and Communications team to ensure consistency of brand voice and message.

• Draft talking points, briefing memos, internal remarks, and short‑form executive communications for the Office of the President, under the direction of the Manager of Communications.
• Support podcast production logistics, including episode preparation, guest research, and post‑production communications.
• Prepare prep materials for the President’s speaking engagements, board meetings, and public appearances.
• Coordinate scheduling and logistics with the Office of the President for communications‑related deliverables.

• Manage the internal communications calendar in partnership with the Manager of Communications.
• Draft, edit, and produce employee newsletters, all‑staff announcements, and intranet updates.
• Coordinate with departments across campus to gather content and disseminate timely information.
• Track engagement metrics for internal communications and recommend improvements.

• Draft short‑form content for university channels, including announcements, brief feature pieces, and supporting copy for marketing campaigns.
• Provide editorial and proofreading support for content produced across the team.
• Maintain consistency of brand voice and messaging across communications materials.
• Support the Manager of Communications and Content Strategist/Writer on larger writing projects as assigned.

• Manage editorial calendars and project timelines for communications deliverables.
• Coordinate with the Marketing team to ensure cross‑channel consistency.
• Track and report on communications outputs and metrics.
• Support workflow management for the communications function.

• Maintain confidentiality of sensitive institutional and personnel information.
• Provide support for special projects, campaigns, and university events as needed.
• Stay current on communications and higher education trends.
• Perform other related duties as assigned by the Manager of Communications.

Education: Bachelor’s degree in Communications, Journalism, English, Public Relations, or a related field required.

Experience: 0–3 years of professional communications experience required. Substantive internships and student leadership experience considered. Higher education experience preferred.

Licenses or

Certifications:

None required.

Financial Responsibility: None.

Supervision: May supervise or guide interns or part‑time student employees.

• Excellent writing skills across formats with the ability to adapt voice and tone for different audiences.
• Spanish language proficiency is strongly preferred, though it is not a requirement for the position.
• Strong organizational skills and proactive follow‑through.
• Comfort working in a fast‑paced environment with multiple stakeholders.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel) and Google Workspace.
• Familiarity with content management systems (Word Press preferred).
• Basic familiarity with social media platforms and engagement metrics.
• Discretion in handling sensitive information.