HR Specialist; Administrative Officer

HR Specialist (Administrative Officer I)

This is a temporary position. Temporary positions offer some paid leave and may offer partially subsidized state health benefits.

The State Highway Administration's (SHA) District 5 (Anne Arundel County) is currently recruiting for a HR Specialist (Administrative Officer I) position. This position is open to anyone who meets the minimum and selective qualifications listed below. This announcement may also be used for future vacancies throughout the State of Maryland for SHA.

If you indicate veteran status on your application, you must submit your DD-214 along with the completed DTS-1 (application).

Nature of Work:
This position provides administrative and professional assistance to the Assistant Administrative Section Chief, Administrative Section Chief, Administrative Assistant, and other team members in the District 5 Administrative section (Human Resources, Training and Performance Excellence sections. The incumbent is responsible for applying a variety of personnel policies and procedures to accomplish their daily work and managing the employee record and filing systems.

Assist hiring managers with preparing selection plans for District and shop vacancies. Obtain required signatures from District Engineer and Equal Opportunity Officer and forward selection plant to recruitment and Examination Section for approval. Print TSHRS and DBAM job announcements, post on District bulletin board, place copy of announcement in appropriate file and forward announcement to District 5 employees via e-mail.

Review and contact candidates on eligible list using various systems. Work with panels on setting interview dates, set up interview times. Set up PPP appointments and manage background investigation paperwork and pre/post-employment documentation. Receive interview summary from hiring manager, review for error/omissions, obtain required signatures and submit to R&E for review and approval and submit cleared eligible list. Notify hiring manager when an offer can be made and provide pertinent offer information to include salary, potential start date and any script that must be used to make an offer.

This position will also assist with open enrollment and helping staff log into Workday and OSCTS. This position will also serve as the timekeeper for the district office and the backup for shop timekeeping duties.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits Guide "The State Highway Administration (SHA) has been named a Training magazine Training Awards winner for the seventh consecutive year."

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

One (1) year experience in administrative or professional work. Selective

Qualification:

One (1) year of the required experience must have involved experience applying personnel policies and procedures in one or more of the following areas: recruitment practices, retirement and health benefits, payroll and/or timekeeping.

* This statement contains a selective qualification, which is more focused in scope than the minimum qualifications for this classification. Selective qualifications are utilized when the position requires specific or additional bona fide occupational qualifications (i.e., knowledge, skill or ability).

Notes:
1. Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Candidate must possess a motor vehicle operator's license valid in the state of Maryland.

All applicants must submit an application online at (use of this option allows the application to be saved). Resumes will not be accepted in lieu of a completed application. To receive credit for your work history and credentials you must list the information in the online DTS-1 application form. You may refer to a resume only to expand on information offered in the body of the online DTS-1 application.

Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience in your application. This includes, but is not limited to, full or part-time, volunteer, military, acting capacity, or any other experience that is relevant to the…