Senior Accounting Clerk

Accounting Clerk

Under direction, to perform complex clerical accounting work in accounts payable, accounts receivable, revenue reconciliation/processing and general ledger clerical work in keeping, maintaining, and verification of accounting; to process customer applications in utility billing and business licensing; to provide information and assistance to the general public; and to perform a variety of clerical tasks relative to assigned area of responsibility.

This is the advanced journey level class in the Accounting Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series and have responsibility for processing the City's accounts payable invoices.

Employees at this level are required to be fully trained in each of the accounting areas and able to provide support as needed to ensure deadlines are met.

Receives direction from the Finance Manager.

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

• Respond to inquiries, provide information within the area of assignment and resolve complaints in a courteous, professional and timely manner.
• Perform data entry, audit scanned documents, and maintain digitized procedures
• Prepare a variety of correspondence, documentation and financial reports.
• Respond and perform assigned duties in the event of a City declared emergency.
• Maintain petty cash fund; verify and prepare daily bank deposits.
• Collect and account for monies and issue receipts.
• Serve as cashier for all City Hall departments; receive and input payments from customers and other departments; deliver deposits to banks as assigned.
• Perform receptionist duties; answer, screen and route telephone calls; respond to visitors at the front counter; open, sort and distribute mail.
• Perform a variety of general clerical duties including typing, maintaining files and records and maintaining supplies.
• Provide support to the Finance Manager as needed; assist Finance Manager in the performance of various duties including budget and spreadsheet functions.

When assigned to Accounts Payable:

• Audit, Prepare, process, and generate accounts payable checks.
• Maintain Vendor documentation, contact information, and general files; maintaining communication with vendors concerning accounts.
• Monitor account coding in all areas for consistency with budget classifications; review all documentation for descriptive language and arithmetical accuracy.
• Prepare 1099's, 1098's, State Use Tax and all other annual reporting as needed.
• Respond to business licensing inquiries and provide information to customers over the phone and at the front counter.
• Maintain business license databases, including processing of new business applications and annual renewals.

When assigned to Payroll:

• Perform complex clerical accounting functions including processing the City's payroll; review timecards submitted; record hours worked and verify computer payroll file data for current payroll period; generate payroll checks.
• Prepare payroll tax returns and other reporting documentation including insurance billings, disability, wage garnishments, deferred compensation and retirement; generate payment checks of withheld amounts to various agencies and institutions.
• Audit and reconcile payroll invoices payments, and taxes to ensure accurate record keeping.
• Maintain personnel records related to payroll; maintain confidentiality in all work areas including personnel, payroll, and budget preparation
• Maintain employee benefit databases, including…