TEMP - Business Office Receptionist

Job Details

Job Location:

Artesia, CA 90701

Salary Range: $19.00 - $21.00 Hourly We are looking for a TEMPORARY Receptionist to help support our Business Office. This is a full-time position, working Monday - Friday from 8:00 AM to 4:30 PM. Individuals who are quick learners, organized, self-starters, and attentive to detail will do well in this position.

• Temp position only - anticipated duration: approximately 3-4 months, possibly more or less as needs are determined
• In-office Monday through Friday
• Work day shift (8:00 AM - 4:30 PM)
• No Weekends
• Comes with full-time benefits after 60 days of employment

The purpose of this position is to provide administrative support that maintains a highly efficient, organized work environment and ensures the quality management of front office records and documentation.

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

• Greet visitors, answer and route phone calls, respond to inquiries, and take messages.
• Manage incoming and outgoing mail, faxes, and general Business Office correspondence.
• Process donor records, including quarterly donor lists to Community Relations and monthly donation receipts and thank-you letters in the absence of the AL Administrative Assistant.
• File SNF nursing hours-related documents and reports for the Payroll Coordinator.
• Assist gift shop customers.
• Maintain files for active and discharged resident files;
  Prepare and mail SNF Exit Letters, update and distribute resident face sheets and  for SNF residents.
• Create, maintain, and update databases, filing systems, call lists, facility maps, and other records on systems such as Basecamp, Icon, Excel, and Matrix Care.
• Maintain facility calendars, schedule appointments, and coordinate meetings and events, using Basecamp and Icon, for residents, family members, and Directors.
• Operate office equipment, including copiers, fax machines, and phone systems, and coordinate repairs as needed.
• Place orders to maintain urgent office supply needs, as well as place orders from Amazon or other vendors, for the organization. Provide invoices to Accounts Payable
• Prepare copies of forms, packets, brochures, and other Business Office documents.
• Manage employee meal tickets and provide them to the Payroll Coordinator for bi-weekly payroll processing.
• Enter resident and guest charges into Matrix Care to support Accounts Receivable.
• Prepare Board meeting agendas, packets, and minutes for distribution monthly.
• Provide administrative support to the Business Office and assist with departmental operations as assigned.

• Demonstrate Core Values and Non-Negotiable Behaviors as defined by the Artesia Christian Home
• Observe all facility policies and procedures, including safety and infection control policies and procedures.
• Complete tasks in accordance with both company policies and procedures, as well as adhering to California employment laws.
• Perform all other related duties as directed by his/her supervisor in an effective, timely, and professional manner.
• Follow Residents'Rights policies at all times.
• Assume accountability for all data contained in the employees' handbook.
• Attend all in-service trainings, complete Relias trainings as assigned, and attend staff meetings

• Must have an associate degree or equivalent (from a two-year or technical school), or two years of related experience, or equivalent combination of education and experience.
• Must be computer literate and able to learn new software as needed.
• Must have excellent verbal and non-verbal communication skills in English.
• Must have excellent interpersonal skills.
• Able to work independently, accept feedback, and self-evaluate.
• Must be in good physical and mental condition, capable of performing assigned tasks.
• Good health must be verified by a health and drug screening performed by a licensed physician, including a chest X-ray or intradermal test for TB.
• Must be able to hear, talk, and have a clear vision with or without corrective lenses.
• Must be able to sit in front of the computer for extended periods of time (more than 75% of the shift).
• Must be willing to work beyond normal working hours, if necessary.