Buyer, Business

Buyer

The Buyer is responsible for conducting routine, non-routine, and one-time procurement assignments within a framework of acceptable controls to meet governmental and company accounting requirements. This role involves developing purchase agreements and coordinating with Contracts Administration to ensure work is conducted in a manner that benefits the Corporation. The Buyer may also provide guidance and supervision to other team members as needed.

Job Duties

• Process requisitions and convert them into purchase orders for routine and non-routine materials, equipment, and services.
• Conduct thorough reviews of requisitions, ensuring accuracy and completeness of information.
• Collaborate with requisitioners to address discrepancies and missing data, providing timely feedback and recommendations for corrections.
• Maintain detailed documentation of the requisition and purchasing process, including identifying issues and resolutions.
• Coordinate transportation and logistics requirements, including selecting appropriate transportation methods and potentially working with third-party logistics providers.
• May lead transportation provider audits.
• Liaise with requisitioners and suppliers to obtain and provide feedback regarding technical aspects of purchases, delivery requirements, order status, and expected delivery dates.
• Resolve supply issues and maintain positive relationships with suppliers.
• Collaborate with Accounts Payable to ensure suppliers submit proper invoices and receive timely payment.
• Work closely with Accounts Payable team to review and validate invoices, resolve any discrepancies, and ensure accurate and timely processing of payments to suppliers.
• Reconcile invoices for payment in collaboration with Accounts Payable, seeking understanding and working towards preventing future discrepancies with suppliers.
• Serve as credit card administrator for the site, managing and overseeing the usage of corporate credit cards within procurement processes.
• Monitor procurement agreements by analyzing data, preparing bid invitations, and participating in supplier performance audits.
• Ensure timely delivery of materials and services by monitoring purchase orders and adherence to terms and conditions.
• Handle appropriate tax processes for purchase orders, including coding tax-exempt items and preparing tax exemption certificates.
• Identify and select suppliers based on criteria such as price, availability, and quality. Consider requisitioner input and rely on prior purchasing experience and current contractual agreements.
• Solicit quotes to verify pricing and identify suitable suppliers based on requisitioner input and experience.
• Ensure compliance with procurement procedures and guidelines, identifying and addressing issues as they arise.
• Recommend and develop changes, as well as provide training to others.
• Lead annual purchase order administration, ensuring the efficient and accurate management of annual standing purchase orders throughout the organization.
• Collaborating with key stakeholders to define objectives, scope, and timelines and to review and validate purchase order requirements for the upcoming year, ensuring alignment with budgetary constraints and operational need.
• Conducting comprehensive review of existing purchase orders, identifying outdated or redundant orders, and initiating the necessary or closures.
• Coordinating with department heads and requisitioners to review and validate purchase order requirements for the upcoming year, ensuring alignment with budgetary constraints and operational needs.

Experience

No buying experience is required. Refinery experience and/or experience in procurement and inventory control are preferred. A minimum of an Associate's Degree, in a technical or business related field or 18 months experience in procurement or inventory control may be substituted in lieu of one year of education (three years total experience without education) is required. CPSM certification is preferred.

Required Skills

Basic knowledge of procurement/inventory control systems; understanding of customer/supplier relationships, both internal and external. Basic skill in Microsoft Office Suite, intermediate…