Payroll Administrator

Summary

National Jewish Health is seeking a Payroll Administrator to ensure accurate, compliant, and timely payroll processing for employees across the organization. This role is responsible for payroll data accuracy and consistency, administering payroll taxes and deductions, and serving as a trusted resource for employee payroll inquiries.

• Process full-cycle semi-monthly payroll while ensuring accurate deductions for benefits, taxes, garnishments, and retirement contributions.
• Review and validate timekeeping records to ensure accurate reporting and policy compliance.
• Calculate, reconcile, and remit payroll taxes while supporting quarterly and year‑end reporting, including W‑2 preparation.
• Provide responsive support to employees regarding pay, tax withholding, and payroll processes.
• Develop payroll reports and partner with Human Resources, Finance, and Budget teams to support reconciliation and compliance activities.
• Prior experience in an academic, research, or grant‑funded environment is preferred.

• Process the full‑cycle semi‑monthly payroll for all employees. Ensure accurate deductions for benefits, garnishments, taxes, and retirement contributions. Process final pay, off‑cycle payrolls, and special payments as required.
• Review and validate timekeeping records, ensuring accurate time reporting and policy compliance.
• Respond to employee inquiries regarding pay, taxes, and direct deposit. Provide payroll documentation (employee pay statements) and educate employees on payroll processes and timeliness.
• Ensure compliance with federal, state, and local wage and hour laws and maintain advanced knowledge of payroll regulations. Direct and implement required legal or policy changes.
• Calculate, reconcile, remit, and record payroll taxes on a pay‑period, monthly, quarterly, and annual basis. Prepare and process year‑end payroll reporting, including W‑2s and related tax filings.
• Maintain oversight and compliance of foreign national employees, including taxation and tax treaty interpretation.
• Process and monitor retroactive labor distributions to ensure payroll costs are accurately allocated to appropriate funding sources, including sponsored projects, in support of institutional and grant reporting requirements.
• Develop and test payroll system enhancements, upgrades, and new functionality. Configure and maintain payroll system elements, including pay types, deductions, and pay periods.
• Create and generate payroll reports, data‑tracking tools, and analytical solutions to support business needs. Provide payroll reporting and generate supporting information for accounting staff to assist with payroll account reconciliation and the investigation of discrepancies.
• Partner with Human Resources, Finance, Budget, and other teams while providing responsive payroll support and maintaining strict confidentiality.

• Accountability:
  Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
• Attention to Detail:
  Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period, setting high standards of performance for self and others; assumes responsibility and accountability for completing assignments or tasks; self‑imposes standards of excellence rather than having standards imposed.
• Building Trust:
  Interacts with others in a way that gives them confidence in one’s intentions and those of the organization.
• Decision Making:
  Identifies and understands issues, problems, and opportunities; compares data from different sources to conclude; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences.
• Initiative:
  Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is…