Accounting Supervisor- Accounts Payable

Accounting Supervisor – Accounts Payable

Join our Finance team as an Accounting Supervisor – Accounts Payable! In this leadership role, you'll oversee accounts payable operations, perform advanced accounting and financial reporting, ensure compliance with governmental accounting standards, and support audits and financial reporting. If you're an experienced accounting professional with supervisory experience and a passion for public service, apply today to help make a meaningful impact in our community.

Essential Job Functions

• Prepares standard and complex accounting journal entries in coordination with City departments and programs.
• Prepares year-end accounting entries, accruals, prepaids, and Governmental Accounting Standards Board (GASB) adjustments, including related reconciliations.
• Analyzes and reconciles general operating, payroll, merchant card, municipal court, and accounts payable disbursement activity to subsidiary ledgers and bank statements; researches and resolves discrepancies with financial institutions.
• Assists the Controller in preparing the City's Annual Comprehensive Financial Report (ACFR), including financial statements, budget-to-actual schedules, and note disclosures.
• Interprets federal and state regulations related to accounts payable and ensures compliance with applicable accounting standards, state statutes, and federal requirements; recommends and implements appropriate accounting and reporting practices.
• Coordinates activities to ensure readiness for the annual external audit, prepares audit schedules and supporting documentation, and assists in resolving audit inquiries.
• Administers the City's annual unclaimed property reporting and filing process in compliance with applicable state laws.
• Assists department managers with monthly budget monitoring, financial analysis, and budget-to-actual reviews.
• Maintains the integrity, accuracy, and day-to-day functionality of the City's general ledger.
• Identifies accounting system issues, collaborates with technical staff to develop and test solutions, and documents system changes and resolutions.
• Develops training materials for the City's financial and general ledger modules and delivers training to new and existing employees.
• Serves as a financial module super-user for the City's Enterprise Resource Planning (ERP) system and participates in system enhancements, testing, and implementation activities.
• Provides accounting guidance, financial information, and budget support to City departments and contributes to cross-functional projects and organizational initiatives.
• Supervises the day-to-day operations of the Accounts Payable function, including assigning and reviewing work, establishing priorities, monitoring workload, evaluating performance, coaching and developing staff, hiring and onboarding employees, and fostering accountability and continuous improvement.
• Promotes a collaborative, customer-focused team culture that supports high-quality service, operational excellence, and positive experiences for employees, vendors, and community members.
• Attends and participates in meetings, training sessions, professional development opportunities, and organizational events, representing the department in a professional and effective manner.

Other Job Functions

• Performs other duties as assigned.

Essential Supervisory Duties

• Develops and/or participates in the development of staff work plans, measures and tracks progress towards goals, prepares and conducts timely and constructive performance appraisals.
• Makes decisions or recommendations for hiring, promotions, transfers, disciplinary action, and other personnel actions as necessary.
• Coaches, counsels and supports staff to maximize efficiency and effectiveness. Consistently educates and advises staff on organizational rules, regulations, policies and procedures. Supports creative thinking and problem solving and encourages participatory decision making when appropriate.
• Provides training and job enrichment opportunities and encourages professional growth and development.

Knowledge

Skills and Abilities

• Expert knowledge in generally accepted accounting principles, Internal Revenue Service rules and other…