Accounting Technician III -AP

GENERAL SUMMARY

Front Range Community College's Fiscal Services department processes and accounts for all financial transactions of the College.

This position assists and advises College staff on the methodology and treatment to use for processing invoices. It also supports other College-wide accounts and functions such as Payroll, Accounts Receivable, Inventory Control, Restricted Funds, the College Foundation, and Purchasing.

• Independently manage and prioritize workflow of invoices in Issuetrak ticketing system, ensuring compliance with policies and procedures, and verifying the accuracy of documentation.
• Audit and approve invoices with precision and timeliness for payment.
• Enter invoices into the Financial System Banner.
• Proactively identify issues and work closely with College Department staff and Purchasing Department to resolve discrepancies in a timely manner.

• Examine and match invoices to corresponding open purchase orders or contracts.
• Review documents for accuracy, completeness, validity, and adherence to policy.
• Work with Purchasing staff to obtain appropriate new vendor paperwork (W9/W8, Independent Contractor forms) before entering invoice into Financial System Banner.
• On occasions may need to initiate foreign vendor documentation process by collecting required information for Disbursement Accountant.

• Sort and distribute checks on a weekly basis. Verify the accuracy of each check. Follow specific instructions pertaining to the warrants and how they are to be distributed.
• Review data entry prior to check runs for invoices entered by other AP technicians and Disbursements Accountant.
• Ensure compliance with rules and regulations, accuracy of information entered, accuracy of amount of payment, and ensure BDM image are uploaded correctly.

• Assist with month‑end and year‑end activities as assigned according to the Fiscal Services checklists.
• Verify and correct discrepancies and errors when needed.
• Backup duties include but are not limited to assisting with processing the check run, expense transfer requests, reallocating, prepping College‑wide invoicing, handling voided checks, correcting 1099 issues, Sales Tax filing and assisting College staff with inquiries.
• Work on AP related projects as a team or as an individual, the work could be for CW or within the FISCAL/AP.
• Help with Fiscal Services with special projects. This could also be auditing requests, CW requests from higher management, asset audits, etc.

Three (3) years of technical accounting experience. Daily interaction with students, faculty and staff requires that this position have strong interpersonal, communication and organizational skills. Clearly outline in your application how you meet the requirements.

This position does require a strong on‑campus presence on the Westminster Campus (Westminster, CO) and will need to travel occasionally to the other two FRCC Campuses for training, meetings and events. The position will work Monday‑Friday 8:00 a.m. – 4:30 p.m. This position will be required to work in office, on the Westminster Campus Wednesday and Thursday and hybrid 3 days per week.

Days worked in the office may vary depending on business needs.

Three years of college, university or non‑correspondence business school course work from an accredited institution which included eighteen (18) semester credit hours of accounting or bookkeeping can substitute for the required experience. A copy of your transcript verifying the required credits must be received by the Final date to receive applications if substitution is used to meet the minimum requirements.

• Accounting Principles: Accounting principles and practices, banking, and the analysis and reporting of financial data.
• Technology: Learn and stay current with software systems and other technology.
• Data Entry: Ensure data entry into accounting systems is accurate. Complete journal entries.
• Critical Thinking: Conduct monthly audits. Help customers find and correct errors.
• Customer Service: Provide prompt and reliable customer service…