Executive Assistant to CEO

CubX Inc. is a fast-growing managed service provider delivering modern, secure IT solutions and technology services to business clients nationwide. As Executive Assistant to the CEO, you will serve as a strategic partner, ensuring priorities are aligned and execution stays on track in a dynamic, entrepreneurial environment. This role is pivotal in supporting the CEO across business and personal matters, acting as a bridge between leadership, staff, clients, and partners.

The ideal candidate is highly proactive, emotionally intelligent, exceptionally organized, and thrives in high-pressure environments where priorities shift quickly. This role requires someone who can anticipate needs before they are communicated, create order in fast-moving situations, and operate with a high level of discretion, professionalism, and ownership.

You will become an extension of the CEO — protecting time, driving follow-through, helping maintain organizational alignment, and ensuring execution stays on track across the company. The right person for this role is resourceful, calm under pressure, and naturally takes initiative without waiting to be directed.

Key responsibilities include:

• Act as the CEO’s right hand to align priorities and drive execution across all business and personal matters
• Proactively anticipate needs, solve problems, and manage day-to-day workflow
• Protect and manage the CEO’s calendar, triage issues, and filter distractions
• Act as the operational gatekeeper for the CEO by protecting priorities, identifying distractions, and ensuring focus remains on high-impact initiatives
• Recognize issues, bottlenecks, or interpersonal dynamics early and proactively help drive resolution
• Maintain awareness of key company initiatives, leadership priorities, and organizational developments to ensure alignment and follow-through
• Coordinate complex domestic and international travel, itineraries, and logistics for meetings, events, and VIP client experiences
• Prepare briefing packets, agendas, talking points, and background research for executive meetings
• Attend meetings, take notes, capture action items, produce summaries, and ensure follow-through and accountability across teams
• Drive accountability by following up with leadership and department heads to ensure commitments and action items are completed
• Manage inbound communications and draft responses, presentations, and internal communications on behalf of the CEO
• Serve as liaison between the CEO, staff, clients, vendors, and partners
• Handle sensitive and confidential conversations, situations, and information with maturity and sound judgment
• Support office coordination, including supplies, deliveries, vendors/maintenance, conference rooms, team lunches, and internal events
• Assist with onboarding logistics in collaboration with HR and IT
• Help maintain a polished, professional, and high-performing office environment that reflects company culture and leadership standards
• Maintain confidentiality, manage expense reports and vendor relationships, and support special projects
• Create systems and processes to improve executive efficiency and track priorities and deadlines across departments
• Assist with executive recruiting, interview coordination, and leadership reporting
• Step into ambiguous situations, identify what needs to be done, and take ownership without requiring detailed instruction

• 4+ years of Executive Assistant experience supporting senior leadership, including 2+ years directly supporting a CEO, founder, or C‑suite executive
• Proficiency with Microsoft 365 (Outlook/Calendar, Word, Excel, PowerPoint, Teams) and experience using AI tools to enhance administrative productivity
• Experience managing complex executive calendars across multiple priorities
• Experience working in fast‑paced, high‑growth, or entrepreneurial environments
• Ability to anticipate needs and proactively solve problems with minimal direction
• Experience acting as a liaison between an executive and internal teams as well as external parties (clients, vendors, partners)
• Experience preparing executive‑facing materials such as briefing packets, agendas, talking points, and background research
• Except…