Head Start Administrative Assistant

Position Overview

The Administrative Assistant will serve Jefferson County Head Start as the primary point of contact for families and visitors, manage building entry and the front desk, answer and route phone calls, prepare forms and flyers, handle basic data entry, and facilitate communication between staff and families.

• Greet visitors and manage secure building entry.
• Answer and route phone calls to the appropriate individual.
• Communicate program information to current and potential Head Start families.
• Receive mail, documents, and packages.
• Order supplies and request maintenance.
• Maintain positive relationships with Head Start families and staff members.
• Coordinate staff meetings and serve as meeting recorder.
• Maintain a positive public image for the department and division.
• Perform administrative tasks in support of the department and division, including producing reports, creating and maintaining documents, data entry, and completing projects.
• Ensure all provided material is accurate.
• Prepare supplies and materials for staff usage.
• Other duties and responsibilities as assigned.

• Minimum Qualifications: High School Diploma or GED; one year of work‑related or volunteer experience (or equivalent combination of education and experience). Must be bilingual in English and Spanish.
• Preferred Qualifications: More than three years of customer service experience; experience with Microsoft Office/Microsoft 365; strong time‑management and prioritization skills; detail‑oriented data entry and financial tracking; basic math skills; excellent customer service skills; passion for the education of young children.

Standard benefits include dental, medical, vision insurance; paid time off and holidays (starting bank of 40 hours of PTO for new hires); retirement matching; wellness programs; tuition reimbursement; and more.

• Position is eligible for Standard Benefits.
• Offer of employment contingent upon successful completion of background checks (CBI, FBI, sex offender registry, child abuse and neglect, motor vehicle report, education verification) and a physical examination with tuberculosis test at hire.
• Valid Colorado driver’s license required for positions that involve driving on County Business in either a county or personal vehicle within 30 days of hire.
• Occasional travel may be required to assigned Head Start sites (Arvada, Wheat Ridge, and Lakewood).
• Will comply with Colorado Department of Early Childhood background check requirements and policy regarding disqualifying convictions.

Jefferson County is an equal opportunity employer, providing equal employment opportunity to all qualified persons. The County affirms the rights of all employees and applicants for employment to be protected from discrimination, intimidation, physical harm and harassment based on race, color, religion, sex, national origin, age, disability, sexual orientation, genetic information, hairstyle associated with racial identity or any other status protected by Federal or State law.