Executive Assistant & Board and Committee Manager

Executive Assistant & Board and Committee Manager

Colorado Gives Foundation connects people, ideas, and Colorado nonprofits to make good happen. We are a Jefferson County grantmaker and statewide we invest to build the capacity of nonprofits and donors through Colorado Gives.org, nonprofit endowments and donor services. We make it easy for people to donate to the causes they care about, enabling meaningful change to help our neighbors thrive.

Our work is rooted in attentive listening and a firm commitment to equity, diversity, and inclusion. Together, we strive to build resilient, connected, and thriving communities. Colorado Gives Foundation is where donors find and discover the community impact that matters most to them, which is good for everyone.

We are committed to supporting our employees by offering a comprehensive benefits package and competitive pay of $76K-$87K, depending on experience, fostering a collaborative culture, and providing various perks to enhance work‑life balance.

• Comprehensive Benefits: Health, dental, vision, life, and disability insurance, plus 401(k) with employer matching and flexible savings accounts.
• Work‑Life Balance: Paid time off, holidays, and family leave.
• Growth & Culture: We offer an inclusive, community‑focused environment with professional development support and workplace perks. We’re pretty fun, so you’ll like working with us!
• Convenient Location & Well‑Being: Located on the G‑Line in Old Town Arvada, with easy access to transit, plus employee assistance programs to support your success.

The Executive Assistant & Board and Committee Manager delivers executive‑level administrative support to the CEO and Board of Directors by managing schedules, meetings and communications while ensuring seamless operations. This role optimizes executive efficiency, streamlines logistics and enhances Board and Committee engagement through efficient coordination, governance support and stakeholder communication. With a strong commitment to service, this role anticipates the needs of the CEO and Board members, ensuring they are supported, informed and equipped to focus on strategic priorities.

• Minimum of 4 years of experience in administrative, executive, or board support roles, ideally in high‑impact environments.
• Strong ability to assess, prioritize and respond to a variety of requests in a timely and efficient manner.
• Demonstrates reliability, dependability and accountability in all aspects of work.
• Highly organized with exceptional attention to detail, accuracy and adherence to deadlines.
• Ability to anticipate needs, proactively problem‑solve and adapt to shifting priorities in fast‑paced environments.
• Bilingual in English and Spanish a plus.

Executive Support for CEO:

• Proactively manage the CEO’s calendar, scheduling and priorities, ensuring efficient time management and anticipating potential conflicts.
• Coordinate and organize meetings, events and engagements, including preparing agendas, briefing materials and follow‑ups.
• Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication and handling sensitive matters with discretion.
• Manage travel arrangements by coordinating flights, accommodations and itineraries while anticipating logistical needs.
• Draft, proofread and edit correspondence, presentations and reports, ensuring clarity, professionalism and alignment with the CEO’s voice.
• Act as a proactive partner in optimizing the CEO’s day by handling logistics, such as coordinating meals, maintaining workspace, managing small but crucial tasks and ensuring seamless transitions between engagements.
• Provide administrative support for special projects, research and strategic initiatives as needed.

Board and Committee Manager:

• Enable Board and Committee engagement, ensuring seamless communication, timely responses, and meaningful involvement.
• Manage all meeting aspects, including scheduling, agenda development, material distribution, and minute‑taking.
• Ensure smooth meeting execution including: meeting logistics, room setup, name…