Receptionist, Administrative​/Clerical

Description

The receptionist manages our front desk on a daily basis and performs a variety of administrative and clerical tasks. As the first point of contact for our company, the receptionist plays a key role in making a positive impression on our visitors and providing essential support across the organization.

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, and brochures).
• Provide basic and accurate information in person and via phone/email.
• Receive, sort, and distribute daily mail and deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (e.g., monitor logbook, issue visitor badges).
• Arrange travel and accommodations.
• Ensure all work areas and communal spaces are well-maintained and stocked.
• Manage vendor relationships related to office services and supplies.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and general office software systems.
• Hands‑on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time‑management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Handles sensitive company information responsibly and ethically.
• Demonstrates initiative in identifying and resolving administrative issues.

• High school diploma or equivalent; further training in office management is beneficial.
• Previous experience in a front office handling receptionist responsibility is preferred but not required.

• Ability to sit or stand for extended periods.
• Ability to lift and move up to 25 pounds occasionally (office supplies, materials, etc.).