Administrative Assistant

The Administrative Assistant provides administrative support to the Chief Executive Officer and the leadership team, managing calendars, coordinating meetings and travel, preparing documents and correspondence, and handling the day-to-day work that keeps executive operations running. This position reports to the Chief Executive Officer and works across all departments. The role requires discretion and sound judgment, as it has regular access to confidential business, financial, and personnel information.

• Executive support:
• Manage the CEO's calendar, including scheduling, prioritizing, and resolving conflicts across competing commitments.
• Coordinate travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
• Prepare and submit expense reports for the CEO and members of the leadership team.
• Draft, proofread, and format correspondence and reports on behalf of the CEO.
• Build and format PowerPoint presentations for executive, board, and company-wide meetings, including charts, data visuals, and company branding.
• Screen and route incoming calls, mail, and requests, handling routine matters independently.
• Leadership team and meeting support:
• Schedule and coordinate leadership team meetings, including agendas, materials, and logistics.
• Attend meetings as requested, record minutes, and track action items through to completion.
• Assemble and distribute board and executive meeting materials in advance of scheduled meetings.
• Support the leadership team on company-wide communications and employee events.
• Maintain shared calendars for leadership travel, holidays, and key company deadlines.
• Office and administrative operations:
• Maintain organized physical and electronic filing systems for executive records.
• Greet and direct visitors and coordinate hospitality for customers, dealers, and vendors on site.
• Order and manage office supplies and coordinate with vendors and building services.
• Maintain confidentiality of executive, financial, and personnel information at all times.
• Other duties as assigned

The Administrative Assistant provides administrative support to the Chief Executive Officer and the leadership team, managing calendars, coordinating meetings and travel, preparing documents and correspondence, and handling the day-to-day work that keeps executive operations running. This position reports to the Chief Executive Officer and works across all departments. The role requires discretion and sound judgment, as it has regular access to confidential business, financial, and personnel information.

• Executive support:
• Manage the CEO's calendar, including scheduling, prioritizing, and resolving conflicts across competing commitments.
• Coordinate travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
• Prepare and submit expense reports for the CEO and members of the leadership team.
• Draft, proofread, and format correspondence and reports on behalf of the CEO.
• Build and format PowerPoint presentations for executive, board, and company-wide meetings, including charts, data visuals, and company branding.
• Screen and route incoming calls, mail, and requests, handling routine matters independently.
• Leadership team and meeting support:
• Schedule and coordinate leadership team meetings, including agendas, materials, and logistics.
• Attend meetings as requested, record minutes, and track action items through to completion.
• Assemble and distribute board and executive meeting materials in advance of scheduled meetings.
• Support the leadership team on company-wide communications and employee events.
• Maintain shared calendars for leadership travel, holidays, and key company deadlines.
• Office and administrative operations:
• Maintain organized physical and electronic filing systems for executive records.
• Greet and direct visitors and coordinate hospitality for customers, dealers, and vendors on site.
• Order and manage office supplies and coordinate with vendors and building services.
• Maintain confidentiality of executive, financial, and personnel information at all times.
• Other duties as assigned

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 5+ years of experience supporting executives, ideally at the C-suite level.
• Experience coordinating travel, expense reporting, and meeting logistics.

• Communication/Language Skills
• Excellent communication skills…