Scheduling Coordinator

Salary Range: $60,000.00 To $70,000.00 Annually

Lutek Shading Systems is a premier manufacturer and installer of custom architectural shading solutions. We specialize in delivering high-quality, innovative products for commercial and residential projects. As our operations team continues to grow, we are seeking a detail-oriented and organized Scheduling Coordinator to support our installation and project management teams.

The Scheduling Coordinator is the operational hub between field crews, Project Managers, the Head of Installation, and Production. This role is responsible for managing installation schedules, coordinating direct quick-turn projects, handling service and warranty requests, and ensuring all administrative and logistical needs of the installation team are met.

This is a salaried, exempt, full-time position reporting to the Director of Operations.

• Coordinate and manage direct quick-turn projects from receipt through completion.
• Receive, manage, and schedule repairs, warranty, and service calls.
• Schedule field work as directed by Project Managers.
• Maintain and update Asana and Connect Teams scheduling boards; ensure boards always align with the live schedule.
• Coordinate, quote, and schedule all rental equipment required for installations.
• Coordinate and book travel accommodations (hotels, per diem, transportation) for out-of-town work.
• Prepare, receive, distribute, and enter all installation paperwork; check materials ready for crews the day before scheduled work.
• File or internally distribute all returned paperwork; record notes in Asana and follow up with installers for missing information.
• Track and record shades installed and OSM issues; reconcile shade tags for contract workers.
• Coordinate with production to ensure all materials are ready for scheduled jobs; keep production schedule accurate and track all changes.
• Link with Project Managers to confirm projects are ready for scheduled installation days.
• Assist the Head of Installation and Director of Operations as required.
• Other duties as assigned.

• High school diploma required; additional education a plus.
• Minimum 1 year of scheduling experience, preferably in a production-based or service industry.
• Valid driver’s license required.
• Strong time management and organizational skills in a fast-paced environment.
• Proficient with computers and project tracking software (Asana experience a plus).
• Excellent written and verbal communication skills.
• Ability to maintain positive relationships with installers, staff, GCs, and customers.
• Exceptional attention to detail and ability to retain and manage a high volume of information across multiple concurrent projects.

• Experience with construction or installation scheduling.
• Familiarity with Asana, Connect Teams, or similar project management platforms.
• Experience coordinating logistics for field crews.
• Salary Range: $60,000–$70,000/year (based on experience).
• Health, dental, and vision insurance; 401(k) with company match; paid time off and holidays.
• Based at Lutek’s headquarters at 5315 Xenon St, Arvada, CO; primarily office-based with occasional material deliveries.
• Full-time position.

• Safety Above All Else — We never compromise on the safety of our team, our customers, or our job sites.
• Seek Challenge — We embrace growth, continuous improvement, and the drive to do better.
• Do What You Say — We follow through on our commitments to customers, teammates, and each other.
• Pride in Work — We take ownership of every project and hold ourselves to the highest standard of craftsmanship.
• Be a Team Player — We are committed to supporting each other in everything we do.

Please submit your resume for consideration.