Project Administrator

Summary

The Project Administrator serves as the ultimate operational engine and strategic administrative partner to the Chief Executive Officer (CEO). This hybrid role is designed for a high‑visibility performer who can seamlessly transition from managing complex executive workflows to transforming long‑term corporate vision into measurable operational reality. Operating within a fast‑paced manufacturing environment, they ensure the company’s leadership is seamlessly supported while driving high‑priority, cross‑functional initiatives centered on strategic ROI.

• Project Lifecycle Management:
  Oversee the entire lifecycle of strategic initiatives, corporate roadmaps, and R&D development projects from initial feasibility to post‑launch optimization.
• Global Coordination:
  Lead remote teams across multiple time zones, adapting frameworks to fit diverse regional customs, regulatory environments, and supply chain timelines.
• Cross‑Functional Alignment:
  Translate 3–5 year corporate roadmaps into actionable work streams; drive internal process adoption across varied departmental cultures using "influence without authority".
• Risk & Bottleneck Mitigation:
  Proactively identify and mitigate geopolitical, economic, or operational risks and bottlenecks threatening project delivery or global supply chains.

• Shared Leadership Support:
  Provide high‑level administrative, analytical, and strategic support across the Executive Leadership Team (ELT) to ensure organizational alignment and focus on high‑level operational goals.
• CEO Approval Pipeline:
  Act as the primary conduit for executive deliverables, synthesising data and preparing high‑stakes proposals, briefs, and reports from across the leadership team to present to the CEO for final sign‑off.
• Calendar & Workflow Mastery:
  Exercise expert judgment in prioritising the CEO’s calendar, balancing internal production and operational demands with external stakeholder requirements.
• Executive Presentations & Reporting:
  Synthesize complex data sets, project metrics, and financial spreadsheets into sophisticated dashboards, high‑level briefings, and PowerPoint presentations for Board and C‑suite reviews.
• High‑Stakes Communication:
  Manage and draft high‑level internal and external correspondence, ensuring the CEO’s voice and corporate branding remain consistent across all platforms.
• Logistics & Event Orchestration:
  Coordinate complex domestic and international travel itineraries (including visas and multi‑leg transit) and oversee executive events like annual shareholder meetings, leadership retreats, and town halls.
• Professional Liaison:
  Serve as a seamless professional conduit between the CEO and department heads, global partners, and vendors.

• Required:
  
  Bachelor’s degree in Business, Engineering, or a related operational field.
• Experience:
  
  5+ years of progressive experience combining enterprise‑level project management, strategic operations, or management consulting with high‑level administrative support for C‑suite or senior executives.
• Industry Context:
  Prior experience within a manufacturing or industrial environment is strongly preferred, demonstrating a solid grasp of production schedules, safety standards, and supply chain operations.
• Autonomy:
  Proven ability to operate with high independence under minimal supervision, handling complex, sensitive, and confidential information with absolute discretion.

• Project Management Tools:
  Advanced proficiency in enterprise project management tools (e.g., JIRA, Smartsheet, MS Project) and ERP systems.
• Business Acumen:
  Strong ability to read and interpret detailed reports, legal documents, P&L statements, and ROI projections.
• Digital Literacy:
  Expert‑level proficiency in Microsoft Office 365 (advanced Excel workbooks and complex PowerPoint layouts) along with digital security best practices for encrypted communications.
• Matrix Leadership:
  Exceptional communication skills with a proven track record of moving global projects forward without direct authority over…