Specialist, Event Set-Up

Event Set-Up Specialist

Front Range Community College (FRCC) is hiring Event Set‑Up Specialists to support the coordination, preparation, and execution of campus events. The position requires a strong on‑campus presence, occasional travel to other campuses, and flexibility to work outside regular business hours, including evenings and weekends.

• Interpret event setup diagrams, work orders, and instructions to prepare rooms and event spaces accurately.
• Set up, arrange, and break down event furnishings and equipment, including tables, chairs, staging, pipe and drape, signage, podiums, and college‑owned equipment.
• Prepare and maintain indoor and outdoor event spaces, ensuring readiness, cleanliness, safety, and accessibility prior to event start times.
• Assist with placement and basic operation of audiovisual equipment and coordinate support from IT as needed.
• Transport event materials and equipment, including driving college‑owned vehicles to campuses and off‑site events.
• Coordinate with and direct student employees for efficient room changes and event setup during high‑volume days.
• Serve as the primary on‑site contact during event setup, providing friendly, responsive, solutions‑oriented service to event hosts, campus partners, and external clients.
• Act as a campus ambassador by answering questions, sharing event details, and promoting awareness of mission‑aligned outcomes.
• Confirm event spaces meet established specifications and quality standards, including room setup, audiovisual functionality, and overall presentation.
• Communicate setup status, updates, and adjustments clearly and proactively, escalating issues or last‑minute changes as needed.
• Serve as the day‑of event point of contact, coordinating logistics with Student Life, Facilities, IT, Safety, and other campus partners to ensure seamless execution.
• Track and manage event setups and related tasks using the designated event management system.
• Manage the coordination of tablecloths, including organization, laundering, and distribution.
• Coordinate with delivery drivers, vendors, and rental providers to support event needs and timelines.
• Maintain an inventory of event furnishings, equipment, and supplies, monitoring condition and reporting maintenance or replacement needs.
• Adhere to all FRCC safety guidelines, including proper lifting techniques and safe handling of equipment.
• Ensure event spaces meet ADA accessibility requirements and maintain compliance throughout event setup and execution.
• Support and follow up established emergency procedures during events, coordinating with appropriate personnel as needed.

• Customer Service – Provides responsive support to event requestors and campus partners, identifying issues and implementing practical solutions.
• Attention to Detail – Ensures room setups, furnishings, and equipment align precisely with diagrams and work orders.
• Reliability – Consistently meets deadlines and follows through on assigned responsibilities.
• Adaptability – Works efficiently with changing priorities and last‑minute adjustments.
• Mission, Vision & Priorities – Embodies the mission, vision, and values of FRCC and understands how the work supports institutional goals.
• Cultural Self‑Awareness – Examines own beliefs and acknowledges biases to better serve and communicate with others.
• Operational Planning – Understands college strategic plans and how work supports departmental objectives.
• Leading from the Middle – Identifies responsibilities and brings forward ideas to supervisors to enhance event services.
• Team Building – Builds positive, collaborative relationships with colleagues across departments.
• Coaching and Mentoring – Coaches student leaders, staff, and advisors, seeking continuous personal growth.
• Data Usage – Analyzes customer satisfaction data to improve service and brainstorm changes with supervisors.

• Associate degree and 2 years of experience providing leadership in a customer service or event‑related role; OR bachelor’s degree and demonstrated experience providing leadership in a customer service or event‑related role.
• Valid driver’s license.
• Physical ability to lift and move up to 50 pounds.
• Comfortable working with basic audiovisual equipment and willing to assist with basic troubleshooting.
• Availability to work early mornings, evenings, weekends, and holidays as needed.
• Colorado resident on the first day of employment (FRCC is an E‑Verify employer).

Salary: $49,866 – $52,485 annually. Salary is based on education, training, experience, internal pay equity, and external market value.

Benefits are provided pursuant to FRCC standard benefits packages.

FRCC is an E‑Verify employer and is committed to equal employment opportunity and diversity, equity, and inclusion.