Project Coordinator

Job Details

Location:

Arvada, CO (On‑site)
Company:
Mark VII Equipment Inc., part of the global Wash Tec Group
Salary: $58,500 – $75,000 annually

Mark VII delivers cutting‑edge car wash systems, blending German engineering with American ingenuity. Our team is dedicated to continuous improvement, where every team member directly impacts product design and delivery.

This role manages the entire sales order lifecycle – from data entry in SAP to invoicing and delivery – ensuring compliance with internal approval workflows. A key focus is tracking order status and machine/parts readiness, coordinating with production, installation, and finance teams to align timelines and delivery schedules.

• Day‑to‑Day Operations
  • Enter and maintain sales orders in SAP
  • Create and manage data/orders, including order changes and critical dates (production, shipping, arrival, billing)
  • Manage and distribute order confirmations and invoices
  • Track open orders and issues, process warranty claims
  • Communicate with customers via telephone or email to provide support and product information
• End‑to‑End Order Ownership & Execution
  • Handle all key account orders—projects, machine orders, parts orders—from entry through invoicing and delivery
  • Ensure accuracy and timeliness of data in SAP
• Customer & Account Alignment
  • Primary operational contact for key accounts, managing communication, expectations, and consistent updates across parts sales and RMA orders
• Cross‑Functional Coordination
  • Collaborate with key account managers, engineering, sales, production, logistics, installation, and finance teams to align project scope, timelines, and customer requirements
• Execution, Timeline & Project Management
  • Track production schedules, delivery timelines, site readiness, installation coordination, and parts fulfillment
  • Partner with Key Account Managers to proactively resolve risks or delays
• Documentation, Compliance & Financial Oversight
  • Maintain complete documentation—order intake, site surveys, delivery/acceptance records, invoicing—throughout the order lifecycle
  • Ensure compliance with internal approval processes and monitor payment milestones
• Workflow Optimization & Process Improvement
  • Identify, standardize, and implement process improvements to enhance efficiency and consistency across projects and order management
• Operational Support Flexibility
  • Provide supplemental support to day‑to‑day parts order customer service when key account responsibilities are fully managed
• Entrepreneurial Spirit – approach objectives with continuous improvement and constructive feedback mindset

• Education – Bachelor’s degree or equivalent work experience
• Experience – Proven experience in sales support, order management, data entry, or logistics; familiarity with order processing workflows and customer service operations
• Technical Skills – Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); SAP preferred but not required;
  Salesforce experience preferred but not required
• Soft Skills & Abilities
  • Strong verbal and written communication for interacting with clients and internal teams
  • Excellent organization and attention to detail for managing multiple orders
  • Problem‑solving and the ability to assess situations, identify issues, and implement timely solutions
  • Multitasking capacity in a fast‑paced environment while meeting deadlines
  • Customer‑focused mindset with commitment to high‑quality service and satisfaction
  • Collaborative attitude and ability to work effectively within cross‑functional teams

• Comprehensive benefits: medical, dental, vision, life and disability insurance
• 401(k) with company match
• Paid time off, paid sick days, holidays, and flexible scheduling
• Culture that values innovation, collaboration, and professional growth

Ability to perform work in a sedentary position for extended periods, frequent use of a computer, keyboard and mouse. Small, light lifting up to 10 lbs. of equipment or documents. Close visual acuity required for data analysis and computer terminal use. Clear verbal communication essential for collaboration. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Note:

This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the role.

Disclaimer:
The above information is a general outline of duties and responsibilities. It is not a comprehensive inventory of all duties. Federal law obligates the company to provide reasonable accommodation to employees with disabilities unless it would pose an undue hardship.