Commercial Property Bookkeeper

Job Description

Marathon Realty Group, Inc. (MRGI)
Location: Ashburn, VA
Job Type: Full-Time; THIS POSITION IS NOT HYBRID
Schedule: Monday–Friday, On-Site
Salary: Competitive, based on experience

About Marathon Realty Group

Marathon Realty Group, Inc. is a full-service commercial real estate brokerage and property management company serving Northern Virginia. Our Property Management Division manages approximately 19 commercial properties and 87 tenants, including retail and office properties.

We are looking for an experienced, detail-oriented Commercial Property Bookkeeper to take ownership of the day-to-day bookkeeping functions for our property management portfolio.

This is a hands-on position within a small, growing organization. The successful candidate will work closely with company leadership and property management and will be responsible for maintaining accurate property-level bookkeeping records, processing transactions, reconciling accounts, and producing timely financial reports.

Position Summary

The Commercial Property Bookkeeper will be responsible for accounting and bookkeeping activities across multiple commercial properties and ownership entities.

The ideal candidate has strong accounting fundamentals, excellent attention to detail, and experience with commercial real estate or property accounting.

Experience with Yardi or another property management accounting system is highly desirable.

We are looking for someone who can work independently, identify discrepancies, research problems, and take ownership of getting the books accurate and current.

Key Responsibilities

Property Bookkeeping & General Ledger

• Maintain accurate records for multiple commercial properties and ownership entities.
• Record and review journal entries, accruals, adjustments, and other transactions.
• Maintain property-level general ledgers and supporting schedules.
• Perform monthly bank and credit card reconciliations.
• Reconcile balance sheet accounts and investigate discrepancies.
• Assist with month-end and year-end closing procedures.
• Review financial activity for accuracy, completeness, and proper coding.
• Identify and correct errors and inconsistencies.
• Maintain organized supporting documentation for transactions.

Accounts Payable

• Process and code vendor invoices accurately to the appropriate property, account, and cost category.
• Review invoices for proper authorization and supporting documentation.
• Maintain vendor records and W-9 documentation.
• Prepare accounts payable for scheduled payment runs.
• Research and resolve vendor discrepancies.
• Monitor outstanding payables and ensure invoices are processed timely.

Accounts Receivable & Tenant Payments

• Post tenant rent and other payments accurately and timely.
• Maintain tenant ledgers and reconcile tenant balances.
• Process tenant billings and charges in accordance with lease requirements.
• Research unapplied payments and account discrepancies.
• Monitor accounts receivable aging and assist with collection efforts.
• Prepare tenant statements and other account information as needed.
• Assist with tenant security deposits.

Commercial Property Financial Transactions

• Assist with monthly and annual CAM/operating expense reconciliations.
• Review tenant recoveries and property operating expenses.
• Assist with NNN expense and tenant reimbursement calculations.
• Process rent increases, CPI adjustments, and other lease-related charges.
• Review lease-related accounting information for accuracy.
• Assist with property budgets and variance analysis.
• Track property expenses against budget and investigate significant variances.
• Assist with property tax, insurance, utilities, maintenance, and other operating expense accounting.

Financial Reporting

• Prepare monthly property-level financial statements and reports.
• Prepar…