Program Assistant (School Administration

Job Overview

The Program Assistant works in the Office of School Administration on a range of tasks including those associated with administrative and clerical support, scheduling, and the maintenance of confidential student files and databases. The Program Assistant interacts with, and provides information to, school-based administrators, parents, and other stakeholders on a daily basis.

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Provides administrative and clerical support to the Office of School Administration.
• Updates website content to ensure information is accurate, user-friendly, and compliant with ADA accessibility standards.
• Maintains confidential files and databases and produces reports, lists, summaries and other documents from those databases.
• Provides support for routine records retention and destruction in accordance with applicable LCPS policies.
• Schedules hearings, meetings, staff development, and other events, including the preparation and distribution of communications, agendas, and other logistics.
• Fields and responds to inquiries, as appropriate.
• Assists in the planning and monitoring of various tasks including tracking timelines to ensure deadlines are met.
• Participates in team meetings and contributes ideas for project and program improvement.

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

High School Diploma or GED

One year of experience in administrative, clerical, or office support roles

• Proficiency with Google Suite, Microsoft Office and video conferencing software
• Demonstrated ability to handle multiple tasks and priorities efficiently
• Experience in managing schedules, deadlines, and administrative workflows
• Strong written and verbal communication skills for drafting correspondence and reports, and interacting with team members and stakeholders
• Experience working in a team setting and collaborating with colleagues and external partners

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time.

Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to:

Supervisor, School Administration

FLSA Status:
Non-Exempt

Months/Days/

Hours:

12 months/ 254 days/ 8 hours

Salary Level: Universal 8

Salary Scale: https://(Use the "Apply for this Job" box below)./compensation

Salary Range: $29.20 - $37.58

Remote Work Eligible:
No

Union Designation:
Non-Union