Assistant Project Manager; HVAC​/Construction​/Plumbing

Position: Assistant Project Manager (HVAC/Construction/Plumbing)
Assistant Project Manager (HVAC / Construction / Plumbing)

Office-Based | Experienced | Non-Union

Provides comprehensive project coordination and administrative support to Project Managers overseeing HVAC, construction, and plumbing projects. Ensures projects progress efficiently from pre-construction through closeout by managing documentation, schedules, vendor coordination, and communication across internal teams and external partners.

Key Responsibilities:

* Support Project Managers in planning and execution of HVAC, plumbing, and construction projects from bid award through completion

* Prepare, track, and maintain project documentation including contracts, submittals, RFIs, change orders, pay applications, and closeout packages

* Coordinate with field supervisors, subcontractors, vendors, and suppliers to ensure timely material procurement and job readiness

* Track project schedules, milestones, and deliverables; flag potential delays or conflicts proactively

* Assist with budgeting, job cost tracking, change order pricing support, and invoice processing

* Maintain organized project files in accordance with company standards and compliance requirements

* Support permitting, inspections, and documentation required for HVAC and plumbing scopes

* Serve as a liaison between office staff, field teams, vendors, and customers to ensure clear communication

* Generate project reports, logs, and status updates for management

* Ensure project documentation aligns with safety, quality, and contractual requirements

* Assist with project closeout including warranty documentation, O&M manuals, as-built drawings, and final billing

Qualifications & Skills:

* Proven experience supporting HVAC, plumbing, or construction projects in an office or field-based role

* Strong understanding of construction workflows, terminology, and documentation

* Highly organized with the ability to manage multiple active projects simultaneously

* Excellent written and verbal communication skills

* Proficient in Microsoft Office and construction/project management software

* Detail-oriented with strong follow-through and problem-solving abilities