HR Coordinator - Business Operations

Responsibilities

This position serves as the operational backbone of the Headquarters Human Resources team, coordinating day‑to‑day HR activities and ensuring administrative excellence across multiple human resources functions.

This position serves as the operational backbone of the Headquarters Human Resources team, coordinating day‑to‑day HR activities and ensuring administrative excellence across multiple human resources functions.

Under the direction of the Senior HR Generalist, the encumbent will provide comprehensive administrative and operational support to the Headquarters (HQ) Human Resources (HR) team. This position serves as a central resource for coordinating and supporting a broad range of HR functions, ensuring efficient execution of HR programs, processes, and initiatives.

The incumbent will perform a combination of administrative, coordination, and project support responsibilities across multiple functional areas of Human Resources, including onboarding, benefits administration, employee engagement, wellness initiatives, performance management, records management, reporting, compliance support, and general HR operations. This role requires exceptional organization, attention to detail, confidentiality, customer service skills, and the ability to successfully manage multiple priorities in a fast‑paced environment.

Working closely with the HQ HR team, this position helps ensure positive employee experiences while maintaining accurate records, supporting compliance requirements, coordinating HR activities, and assisting with special projects that contribute to organizational success.

• Coordinate administrative activities supporting the HR team.
• Prepare, process, and maintain HR documentation while ensuring accuracy, completeness, and confidentiality.
• Maintain both electronic and hard‑copy personnel files in accordance with organizational policies and record retention requirements.
• Prepare correspondence, forms, reports, presentations, and other HR‑related documents.
• Monitor shared HR inboxes and coordinate responses or routing as appropriate.
• Assist with maintaining HR procedures, forms templates, and standard operating documents.

• Coordinate new hire onboarding activities from pre‑employment through orientation.
• Prepare onboarding materials, welcome packets, identification items, and new hire supplies.
• Coordinate new hire schedules with hiring managers and internal departments.
• Ensure completion and proper filing of onboarding documentation.
• Assist employees with routine HR forms, employment verifications, and general HR requests.
• Support employee recognition and engagement initiatives throughout the employee lifecycle.

• Assist with benefits administration activities throughout the year.
• Coordinate employee communications related to benefits programs.
• Support annual Open Enrollment activities, including scheduling meetings, preparing materials, tracking enrollment documentation, and responding to routine employee questions.
• Assist with benefits‑related audits and reconciliation activities.

• Generate recurring and ad hoc reports from HR systems and databases.
• Compile HR metrics and statistical information for management reporting.
• Assist with maintaining accurate employee records and HR data.
• Support periodic internal audits to ensure data integrity and compliance.
• Conduct research on HR topics, benchmarking, compensation, benefits, employment practices, vendors, and other HR‑related subjects as assigned.

• Coordinate invoice reconciliation for Human Resources expenditures.
• Verify invoices and supporting documentation prior to processing.
• Track departmental purchases and assist with maintaining budget‑related documentation.
• Coordinate purchasing of onboarding materials, office supplies, employee recognition items, wellness materials, and company‑branded merchandise (“swag”).
• Maintain inventory of HR supplies and reorder materials as needed.

• Coordinate logistics for employee engagement activities and recognition programs.
• Assis…