Senior Project Coordinator, NA

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Construction Department

The Construction team is responsible for the management of delivering data centers from conception through commissioning, working with Sales, Operations, Development, and Engineering along the way. Construction also works closely with partner contractors to come up with a vertically integrated design and manages these partners to deliver the projects on schedule and budget. Many times, a role like this at other companies is purely oversight.

One thing that distinguishes Vantage is that our technical staff is given the responsibility and authority to directly drive the process. When compared to external resources, our internal team can align long-term operational sustainability with value engineering and cost metrics to deliver products aligned with corporate goals. This approach empowers each member of the team to drive high-impact decisions and even more impactful results.

Position Overview

This role is a hybrid role out of Ashburn, VA. Travel is required depending on business needs.

Vantage is seeking an ambitious and self-starting Senior Project Coordinator to support the planning, coordination, and execution of construction projects within the organization. This role is integral to ensuring that projects are completed on time, within budget, and in compliance with quality and safety standards. The Senior Project Coordinator will work closely with project managers, team members, and stakeholders, playing a key role in maintaining the smooth flow of project activities.

Essential Job Functions

Project Coordination:

* Assist in the day-to-day coordination of construction projects, ensuring all project activities are aligned with project goals and objectives.

* Schedule and organize project meetings as required, ensuring all necessary team members and stakeholders are informed and prepared.

* Play a key role in ensuring that projects are completed on time, within budget, and in compliance with quality and safety standards.

* Assist in onboarding and mentoring junior coordinators or new team members as needed.

Contract and PO Management:

* Assist in the management of contracts and purchase orders (POs) for vendors engaged in various projects.

* Ensure all contracts and POs are processed efficiently and in accordance with company policies and procedures.

Document Control and Compliance:

* Ensure project compliance with Vantage's document control procedures and file specifications, maintaining accurate records and documentation.

* Monitor and ensure that all project documents are properly filed, organized, and easily accessible to team members and stakeholders.

Communication and Reporting:

* Maintain open and transparent communication with project managers, team members, and stakeholders, providing regular updates on project progress.

* Prepare and distribute project reports as required, highlighting key milestones, risks and issues.

Additional Duties:

* Handle additional duties as assigned by Management.

Job Requirements

Education/

Experience:

* Combination of education &/or proven experience as a Project Coordinator or in a similar role is required.

* 3-5 years of experience as a Project Coordinator in assisting construction projects.

* Bachelor's degree or equivalent experience in construction management, engineering, business administration, or related field is preferred.

* Contract preparation experience is preferred.

Skills:

* Strong organizational and project management skills.

* Virginia Notary Public Commission is preferred.

* Excellent communication and interpersonal abilities.

* Strong attention to detail and accuracy.

* Ability to multitask and prioritize effectively in a fast-paced environment.

* Problem-solving mindset with a focus on continuous improvement.

* High level of integrity and professionalism.

* Positive and proactive attitude.

* Customer-focused with a passion for enhancing employee experience.

* Ability to work both independently and as part of a team.

* Travel required is expected to be up to 10% but may increase over time as the business evolves.

Physical Demands and

Special Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel;…