Office, Property Management & Leasing

Office Assistant

Supervision and Direction:
The Office Assistant will receive direction and instruction from the Site Manager and will coordinate their daily activities with that person.

• Responsible for assuring that the tenants receive prompt, efficient, courteous, and quality service, including immediate acknowledgement of any complaints and prompt reporting of such to the Site Manager. Achieving and maintaining as close to 100% occupancy as possible
• Assist Site Manager with regularly inspecting the buildings, grounds and physical appearance of the property, deferred maintenance, and other related data.
• Greet site visitors and residents.
• Assist Site Manager with Rent Collection and Record keeping, including frequent trips to banks
• Possess a valid driver's license and a driving record acceptable to TMAM for site errands, including trips to banks, stores and other vendors.
• Assist Site Manager with maintaining files containing written records of maintenance services, equipment readings, operating manuals, inventory and a library consisting of pertinent data relating to equipment and buildings.
• Assist Site Manager with purchasing needed supplies and equipment, within budget constraints. Maintain necessary administrative records of purchases.
• Assist Site Manager with site activities for residents such as special events and recreation activities
• Attend mandatory meetings and seminars
• Able to communicate both orally and in writing using English and use of basic arithmetic skills.
• Must have access to reliable vehicle transportation for errands from property.
• Other duties and responsibilities as assigned by the Site Manager and/or TMAM Management.