Facilities Manager

The Role

The Facilities Manager partners with the VP of Operations and Strategy to deliver Phase 2, Capital Preservation and Activation: taking a contracted, generic shell and turning it into a fully operational warehouse, ready to hand off systems-live. While the VP of Operations and Strategy sets strategy and decides where capital goes next, and the Director of Program Operations and Director of Warehousing Operations run Phase 3 once a facility is live, the Facilities Manager works alongside the VP to make each facility real — from executed lease to systems-live handoff — and then keeps it running day to day.

The Facilities Manager partners with the VP of Operations and Strategy to deliver Phase 2, Capital Preservation and Activation: taking a contracted, generic shell and turning it into a fully operational warehouse, ready to hand off systems-live. While the VP of Operations and Strategy sets strategy and decides where capital goes next, and the Director of Program Operations and Director of Warehousing Operations run Phase 3 once a facility is live, the Facilities Manager works alongside the VP to make each facility real — from executed lease to systems-live handoff — and then keeps it running day to day.

The role begins at the executed lease handed off from Phase 1 and carries two distinct mandates. First, buildout: partnering with the VP to manage tenant improvements, permitting, the general contractor, engineering, infrastructure, and site activation to a hard readiness date, then handing a custom-fit, systems-live facility to the Director of Program Operations and Director of Warehousing Operations to operationalize.

Second, ongoing facilities support: once a site is live, this role remains the point of contact for building systems, landlord relations, and recurring vendor management at every site in the network.

Phase 2 begins with a clean transition from a real-estate effort to a buildout-and-activation project.

• Accept the executed lease, the defined TI split, and the financial model from the VP
• Confirm DCSL's tenant-improvement responsibilities versus the landlord's
• Validate the TI budget carried in the financial model
• Build the project schedule against the lease’s key dates and stand up the facility folder of record
• General Contractor & Vendor Selection
• Build the scope of work from the tenant‑responsible portion of the TI split, not the whole building
• Solicit a minimum of three comparable bids against one identical scope
• Evaluate on cost, timeline, relevant experience, and references
• Route the selected proposal to finance for sign‑off against the TI budget before award
• Permitting & Landlord‑TI Oversight
• Hold the GC accountable to the permit timeline. The GC owns permit submission end to end.
• Confirm subcontractor‑registration sequencing where required (for example, Fort Worth) before assuming the permit clock has started
• Run weekly landlord‑TI progress meetings against lease commitments
• Escalate material permit or landlord‑TI delays to the VP
• TI Construction Management
• Oversee the GC to agreed scope, budget, and milestone schedule
• Conduct or delegate weekly site walks, and review and route change orders within delegated authority
• Flag any deviation greater than one week and require a written recovery plan
• Track landlord TI in parallel

• Structural and floor-load coordination, and clearance sign‑off
• Civil and geotechnical engagement for outdoor pads and soils reports
• Outdoor concrete pad design, permitting, and construction oversight
• Overhead crane installation, including structural, power, and permitting
• 3‑phase power and utility activation at the required capacity
• ESFR sprinkler‑system compliance, dock‑door configuration, and equipment spec

• Coordinate utility setup and transfer (electric, gas, water) with local providers, and confirm utility capacity and service readiness against the equipment spec
• Arrange internet/telecom installation to meet operational needs
• Manage signage design approval, ordering, and installation
• Schedule and oversee initial and recurring janitorial/cleaning services
• Specify and install all site…