Secretary Treasurer Job Asheboro area,North Carolina USA,Administrative/Clerical

School Secretary Treasurer

POSITION

PURPOSE:

The School Secretary Treasurer provides clerical support to the school principal and other school administrators. The Secretary Treasurer performs a variety of clerical, secretarial and general office assistance duties that involve the support of an office operation, program, or work group. Work involves typing and processing correspondence, reports, forms, and other materials. This requires the use of a personal computer, typewriter (where applicable), and other office machines, as well as the application of judgment based on general knowledge of the operations of the school office.

Additionally, the Secretary Treasurer is responsible for screening and routing materials according to the content of the communication and resolving questions and problems using established procedures, referring unusual situations to others for guidance. Inquiries may be in person, electronically, or by phone. Specific duties may vary based on the school level and allocation of duties among staff.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES:

Thorough knowledge of standard office practices, procedures and equipment
Thorough knowledge of school system routine and procedures
General knowledge of business English, spelling and arithmetic
Ability to establish and maintain effective working relationships with associates
Ability to work under pressure
Ability to organize and perform work independently
Ability to type at a reasonable rate of speed, take and transcribe dictation (as necessary)
Ability to prepare and maintain computerized records and systems
Ability to meet the public courteously and effectively
Ability to plan and supervise the work of others, if requested to do so

EDUCATION, TRAINING, AND

EXPERIENCE:

Graduation from high school
Minimum of three (3) years of experience in an automated office or systems environment
Any equivalent combination of training and experience that provides the required knowledge, skills and abilities

CERTIFICATION AND LICENSE REQUIREMENTS:

Must possess a valid driver's license issued by the NC Department of Motor Vehicles

PREFERRED QUALIFICATIONS:

Associate's degree, technical degree, or higher from an accredited institution majoring in Secretarial Science, Business or related area
Five (5) years or more of related school experience
Able to obtain a North Carolina Class A or Class B Commercial Driver's License with school bus certification and P&S endorsements

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assists the principal and the administrative team with maintaining records, including but not limited to, student records, personnel records, meeting information, calendars, etc.

Maintains files of general records, data files, documents, correspondence, forms, reports, and other materials

Posts information to departmental records according to standard procedures

Provides First Aid/Medication Administration – primary first responder and medication administrator. Maintains documentation of all medications administered.

Maintains a daily teacher attendance log and the concomitant records for substitute teachers.

Maintains daily and monthly student attendance records

Maintains a log of visitors to the school as well as a record of the students' arrival and departure during the school day

Maintains stock supplies and orders as needed and distributes stock to employees, as requested

Answers phone calls and routes them to the proper person or department

Answers questions regarding routine matters

Performs routine clerical and office duties, including but not limited to typing, completing forms, permits, notices and form letters

Manages telephone message system (office hours, inclement weather and other recorded messages)

Maintains office meeting calendar and schedules meetings held at the school

Assists school faculty and staff with requests, paperwork, correspondence, etc. as needed

Submits work orders for repairs and maintenance requests

Operates copying machines, calculators, personal computers, facsimile machines and other office equipment

Maintains, sorts and distributes mail for the school

Assists personnel with the mailing and distribution of various documents and…