Administrative Assistant

Located in the Blue Ridge Mountains in Western North Carolina, UNC Asheville is the designated public liberal arts campus in the University of North Carolina system. UNC Asheville is nationally known for the quality of our student-centered teaching, mentoring of undergraduates in research, interdisciplinary learning, and striving to be an inclusive campus community.

UNC Asheville’s commitment to increasing and sustaining the diversity of our faculty, staff, and students is reflected in our strategic plan goals of diversity and inclusion, and social sustainability. Women, traditionally under-represented minorities, and people with disabilities are encouraged to apply.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

This position serves as the primary administrative assistant for the National Environmental Mapping and Applications Center ( NEMAC ) and the STEAM Studio. The employee in this position provides administrative assistance to the Directors of these two departments in a shared administrative role.

Duties include:

• Ordering of supplies, deposits, budget management, purchase orders, and check requests (Bulldog Buyways)
• Travel requests and reimbursements
• Manage reconciliation for STEAM and NEMAC staff purchases (P-card, t-card, wex reconciliation)
• Monitor generic STEAM and NEMAC email account and Google Forms (e.g lumber requests)
• Updating NEMAC and STEAM social media and website

Position Number 000138

Full-Time/Part-Time/Intermittent Part-Time (20-29 hours/week)

Salary Information

Salary Information $21.10 hourly

Posting Number T0201

This position requires a flexible person who can meet the needs of two different departments with various missions and support needs. High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

• A Bachelor’s Degree and 1-2 years of administrative and office management experience, an Associate’s degree and 3-5 years of administrative and office management experience, or a high school diploma and 5 years or more of administrative and office management experience is preferred.
• Experience with various office technologies such as Google Suite, especially Google Sheets, Calendar, and Drive;
  Microsoft Office, Zoom and website maintenance.
• Strong written and verbal communications skills, for internal communication with Center teams and University staff and faculty as well as Center external partners and “customers”.
• Experience invoicing, budget and fund management.
• Previous experience with the Banner system and Chrome River is preferred.
• Strong ability to multi-task, and a high degree of accuracy in maintaining files and information.
• Experience working in a higher education environment would be a plus.

• Promotion of departmental information and events, this may include supporting event planning, social media campaigns, marketing, or news releases.
• Website maintenance, which may be heavier in this position due to the various programmatic support

Knowledge

• Office administration and management principles and practices
• Budget, fund management, and invoicing processes
• Higher education organizational structures and operations (preferred)
• Records and file management systems and best practices
• Banner student/administrative information system and Chrome River expense management (preferred)

• Proficiency in Google Suite — particularly Sheets, Calendar, and Drive
• Proficiency in Microsoft Office (Word, Excel, etc.)
• Zoom and virtual meeting platform operation
• Website maintenance and basic content management
• Strong written…