Coordinator, Continuing Education Sponsorship Billing; extended

Coordinator, Continuing Education Sponsorship Billing (extended posting) Please see Special Instructions for more details.

Applicant Should:

1. Read the following before submitting the Application:

• When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications with in the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.

PLEASE NOTE:

DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT

If selected for hire:

• If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
• Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.

PLEASE NOTE:

FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.

Position Summary Information

Position Title

Position Title Coordinator, Continuing Education Sponsorship Billing (extended posting)

Position Type

Position Type Full Time Regular

Annual Schedule

Annual Schedule 12 months

Expected Work Schedule

Expected Work Schedule Standard

Anticipated Days

Anticipated Days Monday - Friday

Anticipated Hours

Anticipated Hours 8am - 5pm with occasional overtime

Anticipated Hours per Week

Anticipated Hours per Week 40

Work Location

Job Description Summary

Administers fund accounting for students receiving grants, scholarships, sponsor ships, and fee waivers. Coordinates funds received from non-profit organizations, foundations, corporations, businesses, local city, state, county and government entities and applies the funds to student accounts. Creates and maintains sponsor organization accounts. Administration to include, tuition and fees, uniform costs, exam costs, book costs, supplies costs, processing of check requests for organizations and for students.

Assists with student registrations and helps to provide general directions and customer service.

Duties

1. Administers funds by providing data entry and movement of funds into and out of sponsored and fee waived student accounts pertaining to tuition, fees, textbooks, uniforms, supplies, exam vouchers, bus passes and other associated student costs funded by third parties, grants, scholarships, corporations, business, and governmental entities.

2. Analyses, troubleshoots, resolves discrepancies, and reports on sponsor ships and sponsored student accounts.

3. Provides support to students and staff with general inquiries regarding Continuing Education classes, registration, and programs via written communication, phone, and face to face communications.

4. Supports financial operations, including receipting and cash handling, ensuring adherence to internal controls and audit standards.

5. Creates and maintains student and sponsor database records.

6. Administers fee waiver attestation registration form compliance.

7. Ensures compliance with state, federal, and institutional policies related to student records, registration, and data privacy (e.g., FERPA ).

8. Advances the College’s Vision, Mission, and Values by fostering an inclusive, student-centered environment and promoting equitable access to educational opportunities.

9. Performs additional duties that support departmental operations and institutional priorities.

Minimum Requirements (Applicant must meet all of the minimum requirements)

1. Associate’s degree in Business, accounting, finance, or related field; 2. Two years of full-time or equivalent work experience in a business or accounting office, college, or…