Project Coordinator

Career Opportunities with MB HAYNES Corporation

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Since 1921, MB HAYNES Corporation, in Asheville, NC, has provided solid, stable careers for many good people. As market leaders, we have enjoyed tremendous growth through the years, and we are poised for even greater growth in the future. We believe in our tag line, Quality, Commitment & Character all day, every day. If you are looking for a professional environment to both further your career and be a part of something great, become a member of our 100% Employee Owned MB HAYNES family.

The Project Coordinator provides administrative, documentation, coordination, and project-control support for construction projects from preconstruction through closeout. This position works closely with Project Managers, Superintendents, subcontractors, vendors, accounting personnel, and clients to ensure project information is accurate, current, properly distributed, and maintained.

• Maintain project files, contracts, subcontracts, purchase orders, drawings, specifications, and correspondence.
• Apply for and track project permitting.
• Prepare, issue, track, and maintain subcontract agreements and purchase orders.
• Track subcontractor insurance certificates, W-9s, licenses, bonds, and other required documentation.
• Maintain logs for RFIs, submittals, change orders, contracts, and other project documents.
• Assist project managers with preparation and processing of change orders and subcontractor change requests.
• Coordinate submittal distribution, review status, approvals, and resubmissions.
• Assist with preparation of owner pay applications and review/processing of subcontractor payment applications.
• Track committed costs, approved changes, pending changes, and project billing documentation.
• Coordinate project meetings, prepare agendas, record meeting minutes, and distribute action items.
• Maintain current project contact lists and distribution lists.
• Assist with procurement tracking and follow up on critical material and equipment deliveries.
• Coordinate administrative communication between the office and field personnel.
• Maintain drawing and specification revisions and ensure current documents are distributed appropriately.
• Assist with project startup documentation, notices, and required owner documentation.
• Support subcontractor onboarding and project-specific administrative requirements.
• Maintain daily/weekly project reporting information as required by the Project Manager.
• Assist with project closeout, including punch-list documentation, warranties, O&M manuals, as-built drawings, lien waivers, final releases, and turnover packages.
• Maintain organized electronic project records in accordance with company procedures.
• Assist project managers and company leadership with project reports, spreadsheets, correspondence, and presentations.
• Perform other project-related administrative duties as required.

• 3-5 years of construction administration or project coordination experience is preferred, ideally with a commercial or industrial general contractor.
• The candidate should understand construction terminology, drawings, specifications, subcontracts, RFIs, submittals, change orders, pay applications, and project closeout.
• Strong proficiency with Microsoft Excel, Word, Outlook, and construction project-management or document-control software is important. Experience with platforms such as Procore, Autodesk Construction Cloud, Bluebeam, or similar systems is preferred.
• The position requires strong organizational skills, attention to detail, written communication skills, and the ability to manage multiple deadlines and consistently follow up on outstanding items.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work may be primarily performed in an office environment.
• This position requires physical activity including frequent sitting, standing, walking, kneeling, bending, crouching, reaching and climbing stairs.
• Requires the ability to occasionally lift and/or carry materials and/or supplies and other materials weighing up to 50lbs.
• ESOP (Employee Stock Ownership Plan)
• 401(k) Savings Plan
• Health Insurance
• Benefit Conversion at Termination (COBRA)
• Short Term Disability
• Long Term Disability (voluntary)
• Life Insurance
• Additional (voluntary) life insurance (for employee and family members)
• AFLAC (voluntary) supplemental insurance
• Legal Shield (voluntary) prepaid legal services
• Employee Assistance Program (EAP)
• Tool and Equipment Assistance
• Uniform and Uniform Maintenance
• Holidays