Assistant Project Manager

The Assistant Project Manager is responsible for assisting Senior Project Managers and Project Managers in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. The Assistant Project Manager is expected to exercises independent judgment related to day-to-day administration of projects.

General Responsibilities

• Assist the Project Manager/ Senior Project Manager in all phases and aspects of the project.
• Follow the Blum Best Practices.
• Manage projects independently as assigned with oversight from the PM/SPM

Work Deliverables: The results that are expected from a top performing Assistant Project Manager.

Project Set Up:

• Ensure that proper tools are in place prior to the beginning of a project.
• Prepare and assist with pre-installation meetings.
• Review Owner contract and become familiar with terms & conditions.
• Distribute all short interval and overall project schedules. Ensure subcontractors have the most up to date scopes of work. Assist PM/SPM in the development of the overall project schedule.
• Work to obtain all necessary permits as requested by the PM and/or SPM.
• Review drawings and specifications to become completely familiar with the project.
• Complete sub evaluations/comparisons of bids, scope review, and complete buyout as requested by PM and/or SPM.
• Develop a project submittal log and obtain designer’s approval.
• Manage said submittal log and ensure all submittals are processed promptly.

* CORE VALUE – High Performance – Plan Effectively:

• Ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. Follow up on collection of all non-received documents and escalate any issues to the PM and/or SPM.
• Prepare all project meeting agendas and associated attachments as directed by the PM/SPM.
• Attend weekly project meetings as requested by PM and/or SPM and keep detailed meeting minutes for publishing to project team.
• Draft, submit, and track all RFI’s and distribute to all teams members as appropriate.
• Review project logs (RFI’s, Submittals, PCO’s) with Superintendent on a weekly basis.
• Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications.
• Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and include in project documentation. Inform PM and/or SPM of deficiencies.
• Collect and distribute coordination drawings from appropriate subcontractors. Review drawings with PM and/or SPM and Superintendent. Set up coordination meetings for PM and/or SPM to chair.
• Collect subcontractor changes for review by the PM and/or SPM.
• Execute payment applications.
• Complete quantity take-offs as requested by estimating and PM and/or SPM.
• Review and code invoices. Check for accuracy and compare to cost to complete forecast.

* CORE VALUE – High Performance – Finish well:

• Distribute all punch lists and follow-up as necessary to ensure timely completion of punch list work.
• Collect all required close out documents for certification.
• Assemble the close out documents and address non-compliant subcontractor directly for compliance.

Relationship Management:

• Maintain client relationships at the appropriate level reinforcing Blum’s commitment to continuously addressing their needs and interests.
• Work collaboratively with outside parties (I.e. the design team, etc.) to accomplish client goals.
• Demonstrate effective relationship building within the project team and throughout Blum. Keep field team members (i.e. Superintendent) informed and active in decision-making.
• Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times.

Behavioral Expectations:The skills and personal attributes needed to attain the results expected from a top performing Assistant Project Manager.

* CORE VALUE – Strong Relationships – Customers recommend us to others:

• Treats internal and external clients, vendors and subs as partners.
• Identifies client needs and addresses them.
• Identifies and acts on ways to add value.
• Identifies and acts on opportunities…