Executive Assistant

Monday – Friday, 9:00 AM – 5:00 PM (4 days in person)

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

The Department of Epidemiology is one of the seven departments located in the Gillings School of Global Public Health. The department’s primary focus is the development and application of research methods to understand the patterns and causes of health and disease, and the application of that knowledge to improving the health of populations. We provide strong training in research methods and opportunities for the application of epidemiology to a wide range of health problems through our research.

The achievements of our faculty, staff, students, and alumni have enabled us to become one of the leading academic departments of epidemiology in the world. The department has 38 Tenured-Tenure Track / 8 Joint Tenure-Track Faculty, 22 Fixed Term / 4 Joint Fixed Term Faculty, 122 Adjuncts, 33 EHRA Non-Faculty, 22 Postdocs, 23 SHRA (Staff), 11 SHRA Temporary and 226 Students.

The department’s operating budget is 27 million a year.

This position primarily functions as the Executive Assistant to the Chair of Epidemiology and reports directly to the Chair. The position manages the complex and varied tasks associated with supporting the work of the department Chair and other members of the leadership team (Associate Chair(s), Chairs of Departmental Committees, Academic Coordinator(s), and the Business Manager). This position has responsibility for making sure the day-to-day functions, activities, and communications in and from the office of the Chair are conducted effectively and professionally.

The position serves as the primary point of contact for all faculty members, staff, and other internal and external stakeholders to communicate with the Chair. This individual independently completes projects and participates on task forces addressing issues of varying scope as assigned by the Chair. This position coordinates administrative support and serves as a high-level staff assistant, gathering, analyzing, editing, and reporting information for activities and strategic initiatives of the department, including Chair’s initiatives, research programs and projects.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

• Experience in executive assistance in higher education

• Required Documents
  • Curriculum Vitae / Resume
  • Cover Letter
  • List of References
• Optional Documents

• * Please describe your experience supporting senior leaders. (Open Ended Question)
• * Describe your ability to manage multiple projects with competing deadlines. (Open Ended Question)
• * Describe your experience with organizing meetings or events. (Open Ended Question)
• * In your opinion, what are the most important skills that a good Executive Assistant should have? (Open Ended Question)
• * Please indicate which software you have had experience with and describe your level of proficiency. (Open Ended Question)
• * Please select the response below that best describes your experience/education for the Executive Assistant position.
  • Bachelors, Master's, Doctorate degree preferably in business…