Grants & Contract Specialist

Overview

Job Title:

Grants & Agreements Specialist

Location:

Old Fort, NC

Position Type:
Full-Time, Exempt

Closing Date:
The position will remain open until filled

Camp Grier is seeking a Grants & Agreements Specialist to develop, coordinate, and administer agreements between Camp Grier and state, federal, and foundation partners. This position will coordinate contract negotiations and amendments as appropriate and will serve as the primary point of contact with all agreement stakeholders.

The Grants & Agreements Specialist will play a critical role in a variety of financial partnerships and serve as a vital connection between Camp Grier and the many organizations doing work that benefits the organization and the region. The ideal candidate will be detail-oriented, familiar with government financial processes, able to work well with people both inside and outside of government, and comfortable with understanding and making sure others follow regulations and other requirements.

• Communicates regularly with internal staff and external parties on required information and proper documentation regarding all agreements, to expedite development, review, execution, administration, and enforcement.
• Manages agreement execution through all lifecycle stages (draft, revision, approval, filing, and distribution), ensuring that all agency requirements are met and internal processes and records are maintained.
• Coordinates with legal, compliance, and accounting professions to ensure internal and/or third-party performance to ensure compliance with statutory, regulatory, agency, and/or contractual obligations; analyzes price proposals, budgets, financial reports, invoices, supporting documentation, and other data.
• Works with agreement partners to interpret contract language provisions to ensure compliance with statutory, regulatory, and agency requirements; determines necessity for amendments or extensions of contracts, and recommends appropriate remedial actions as necessary.
• Serves as a primary liaison with agreement representatives to facilitate resolution of problems and issues, as they arise; arbitrates claims or complaints occurring in performance of contracts, and approves or rejects deviations from agreement specifications and schedules.
• Facilitates procurement for professional and general services: RFQ, RFP, and Invitation to Bid processes; scheduling; noticing; assembling bid documents; pre-bid meetings and bid openings; and preparation of agreements/contracts.
• Maintain complete, orderly, accurate, and accessible working files and archives. Evaluate records for retention in compliance with Board-approved policies.

• Any combination of training, education, and experience that would provide the required skills, knowledge, and technical abilities is qualifying. A typical way to obtain the required qualifications would be a bachelor’s degree in finance, business, urban planning, or a related field.
• Minimum one year of experience with preparing a variety of contract documents; writing, administering, and enforcing contracts, grants, and legal agreements.
• Knowledge of contract and grant administration; contractual records management; formal and informal competitive bidding principles and processes and legal requirements; records management principles and procedures and maintenance of files and file systems.
• Knowledge of federal cost principles and acquisition rules described in the Code of Federal Regulations (CFR).
• Ability and Skill In: developing and/or managing contracts, including tracking documents through the contracting lifecycle, contract compliance items, and keeping organized records; researching, reading, drafting, and comprehending complex contract documents; organizing and completing a variety of contract-related responsibilities for complex and visible public projects; interpreting, applying, and explaining to others policies, procedures, instructions, contract requirements, and applicable laws and regulations; reviewing invoices for accuracy and compliance;
  
  comprehending and following verbal and written instructions in technical and non-technical language; preparing detailed, complete, and timely reports and related documentation; demonstrating excellent verbal and written English language skills; communicating effectively and establishing working relationships with agency staff, appointed commissioners, the general public, other government agencies, businesses, consultants, contractors, and developers.
• Applying logical and team-based problem-solving techniques that build collaboration and ensure efficient use of resources.
• Managing a variety of competing tasks and priorities while meeting deadlines.
• Taking initiative, overcoming obstacles, and maintaining momentum on assignments.
• Anticipating questions, issues, and concerns and acting as an effective troubleshooter.
• Administering records management protocols; applying records retention policies.
• Working independently with general guidance from the…