High School Secretary Job Ashland area,Kentucky USA,Administrative/Clerical

TITLE: School Secretary

REPORTS TO: Principal

JOB GOAL: To assure the smooth and efficient operation of the school office so that the

office's maximum positive impact on the education of the children can be realized.

PERFORMANCE RESPONSIBILITIES:

Performs the usual office routines and practices associated with a busy yet

productive and smoothly run office.

Receives and routes all incoming calls. Responds appropriately to requests

for information.

Maintains a daily teacher attendance log, and the records for substitute teachers.
Greets all visitors courteously, determines their needs, checks appointments,

directs or escorts them to proper person, and maintains a visitor's log.

Coordinate a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned.
Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.
Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.
Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate.
Register, release or transfer students; complete enrollment information and database.
Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.
Provide clerical assistance to faculty and staff as needed.
Orient new and substitute teachers; provide directions, keys and instructional materials.
Perform related duties as assigned.

EDUCATION AND EXPERIENCE:

High School diploma or G.E.D.
Minimum of two years office or secretarial experience involving public contact and record-keeping experience.
Computer and Keyboard Skills
Ability to multi-task in a fast paced environment
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
Satisfactory completion of State mandated health examination.

EVALUATION: Performance of this job will be evaluated annually by the Principal.

TERMS OF EMPLOYMENT:

Salary commensurate with the Fairview Independent Schools Classified Salary Schedule
Work schedule to be established by Principal