Accounts Payable Clerk

We are seeking a detail-oriented Accounts Payable Clerk / Administrative Assistant to support day-to-day accounting and administrative operations in an onsite work environment. This role is ideal for someone who is organized, dependable, and comfortable working with invoices, vendors, and financial data. Quick Books and Excel proficiency are required.

• Process vendor invoices and enter accounts payable transactions accurately in Quick Books
• Reconcile invoices, statements, and resolve discrepancies with vendors
• Prepare and assist with check runs, ACH payments, and payment documentation
• Maintain organized AP files and supporting documentation
• Perform basic account reconciliations and data validation
• Track invoices, payment status, and follow up on outstanding items
• Support general administrative tasks such as data entry, reporting, and record maintenance
• Assist with ad hoc accounting and office support tasks as needed

• 1+ year of experience in accounts payable, accounting support, or administrative finance roles
• Hands-on experience with Quick Books (required)
• Strong Excel skills (required) – working with spreadsheets, basic formulas, and data tracking
• High attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to work independently in an onsite office setting

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensing and certifications, office location and other geographic considerations, as well as other business and organizational needs. The salary range for the role is stated in this job posting.

• Competitive salary range as disclosed above
• Potential discretionary bonuses
• Medical, dental, and vision benefits
• 401(k) retirement plan

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

By submitting this application, you acknowledge that Vaco by Highspring will have the exclusive right to present you as a candidate for this employment opportunity. You affirm that you have represented information about yourself accurately and have not misrepresented your qualifications. You agree to maintain confidentiality regarding any information you receive about this position to the extent permitted by law.