Administrative Support - Facilities Management and Planning

Administrative Support - Facilities Management and Planning

This position will provide administrative support for Facilities Management and Planning (FMP) operations.

• Answers phones and assists departmental customers.
• Greets and assists office visitors and patrons.
• Communicates and coordinates FMP activities and issues with other University constituencies.
• Compiles and manages the University facilities event calendar.
• Reconciles, manages, and processes departmental payroll and accruals using KRONOS timekeeping system.
• Assists with managing departmental hiring processes and student employment.
• Assists with the tracking and management of personnel training.
• Serves as departmental resource for Human Resources policies, procedures, and communications.
• Assists in daily monitoring and tracking of incoming and active work orders.
• Assists with daily communication and dispatch of departmental personnel.
• Other duties as assigned.

• High School diploma or equivalent is required.
• Previous administrative support and/or customer service experience required.
• Must possess and display friendly and professional customer service skills.
• Handle confidential material and comply with privacy concerns and regulations.
• Demonstrate a high degree of proficiency with office procedures, equipment, and computer applications.
• Excellent verbal and written communication skills with attention to detail.
• Solid time management, planning, and organization skills.
• Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.

• Associate or Bachelor’s degree is preferred.
• Microsoft Office Suite training preferred.
• Previous Human Resources and/or payroll (KRONOS or other timekeeping software) experience is strongly preferred.

• Applicants must have the ability to work in a fast-paced office environment with frequent interruptions and changing priorities.
• The position will require prolonged sitting, regular walking, bending, twisting, standing, and reaching. There may be occasional lifting of storage files and paper boxes.
• Applicants must be able to hear and understand speech in face-to-face and telephone conversations.
• Must have the manual dexterity and ability to operate office equipment and extensive work on a computer keyboard.

Anticipated

Start Date:

06/01/2026

Number of Hours Working per Week: 40

Shift

Required:

First