Advancement Coordinator - Institutional Advancement

Advancement Coordinator
- Institutional Advancement

Position Title Advancement Coordinator
- Institutional Advancement

Job Description

The Advancement Coordinator is a key member of Ashland University’s Institutional Advancement team supporting fundraising, donor engagement, prospect development, event management, and advancement operations. The position is structured around four primary areas of responsibility, with approximately 25% of the position dedicated to each area
:

• Annual Giving
• Donor Stewardship
• Prospect Management and Research
• Event Management
• Manage the day-to-day execution of Give Campus fundraising projects.
• Support annual giving initiatives.
• Manage prospect research tools and information.
• Assist with the planning and execution of Institutional Advancement events, including Homecoming and donor engagement events.
• Oversee student workers and stewardship officers who support Institutional Advancement activities.

• Bachelor’s degree from an accredited institution.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, priorities, and deadlines.
• Strong interpersonal skills and ability to interact professionally with donors, alumni, students, faculty, staff, and University leadership.
• Proficiency with Microsoft Office applications.
• Ability to learn and effectively use advancement CRM , Give Campus, and prospect research systems.
• Ability to work independently and collaboratively.
• Commitment to confidentiality and responsible handling of donor information.
• Willingness to work occasional evenings and weekends.

• Experience in higher education advancement, nonprofit fundraising, annual giving, donor relations, alumni relations, or event management.
• Experience with Give Campus or similar online fundraising platforms.
• Experience with donor stewardship and recognition programs.
• Experience with advancement CRM systems and prospect research tools.
• Experience supervising student employees or interns.
• Experience planning and executing events.

Anticipated Start Date of New Hire

Anticipated Start Date of New Hire 10/01/2026

Anticipated Number of Hours Working per Week

Anticipated Number of Hours Working per Week 40

Shift Required?

Shift Required? First

• Manage and maintain Ashland University’s Give Campus online giving platform
  , including fundraising pages, campaigns, projects, and online giving forms.
• Build, update, and maintain Give Campus fundraising pages for University departments, academic programs, athletics, student organizations, and special projects.
• Work with campus partners and advancement staff to gather content, photos, project information, and fundraising goals needed for Give Campus pages.
• Coordinate the launch and maintenance of Give Campus projects, ensuring pages are accurate, current, and visually engaging.
• Assist with Giving Days, crowdfunding campaigns, matching gift challenges, and other online fundraising initiatives.
• Monitor Give Campus activity and provide basic campaign reporting as requested.
• Assist with donor acknowledgments and follow-up related to online fundraising campaigns.
• Create basic graphics and digital assets for Give Campus pages, online fundraising campaigns, email communications, and social media.
• Assist with other annual giving projects, direct mail, email communications, and fundraising initiatives as assigned.

Essential Duty? Yes

Percentage Of Time

Percentage Of Time 25

• Assist with the coordination and execution of Ashland University’s donor stewardship program.
• Develop and coordinate timely donor communications, including thank-you letters, impact reports, donor updates, scholarship communications, and personalized correspondence.
• Help demonstrate the impact of philanthropy on Ashland University students, faculty, programs, and the University community.
• Assist with stewardship activities for annual, leadership, major, and planned giving donors.
• Support scholarship stewardship activities, including donor communications and opportunities for donors and scholarship recipients to connect.
• Coordinate and track stewardship…