Office Manager; Ashland High School; FTE; Probationary Job Ashland area,Oregon USA,Administrative/Clerical

Position: 26-68; Office Manager; Ashland High School; 1.0 FTE; Probationary

Position Details

Job Title: Office Manager

Work Site: Ashland High School

FTE/

Hours:

1.0 FTE / 8 hours per day;
Probationary

Salary: $20.76 - $25.72 (2025-26 salary schedule; 2026-27 to be determined)

Job Summary

This position is responsible for providing direct support for the school principal/administrator, maintaining student and financial records, providing general administrative office support and greeting school patrons at a high school. Handles daily work pressures, requiring a volume of work which must be completed within a specified period of time. Coordinates the work of others. Performs duties with minimal supervision.

Essential Duties and Responsibilities

Follows and maintains knowledge of all applicable District policy(ies) and procedures.

Provides administrative support to building principal including, but not limited to preparation of presentations, newsletters, publications, budget, tracking, calendar management, travel and room arrangements and correspondence to staff, parents, students and community members.

Performs general office duties including answering multi‑line phones, ordering supplies, greeting the public, typing, copying, filing, sorting and handling incoming and outgoing mail.

Serves as substitute coordinator for the building contacting substitutes for all staff as required.

Assists with graduation, ceremonies and event duties including preparing diplomas, awards, guest lists and supplies.

Independently answers routine questions and correspondence not requiring the principal's attention.

Prepares purchase orders for office supplies needed; prepares work orders for maintenance as needed ensuring appropriate processes are followed and documented.

Compiles, researches, inputs, formats, organizes and edits relevant data as needed or requested and prepares in a usable format.

Greets parents, students and staff in main office and directs as appropriate providing guest badges, bus passes, etc.

Follows and administers medical protocols for students and provides first aid to staff and students and maintains an accurate log of distribution consistent with District policy(ies).

Completes computer data entry work, using District computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.

Maintains accurate student records including daily attendance records (truancy, tardies, excuses, and reporting), check‑in/check‑out, status (enrolling, withdrawing, etc.) and updates student database as required. Fulfills requests for student records by phone and written correspondence.

Coordinates timesheets and schedules for all staff.

Coordinates registration and residency.

Supervises students in main office area.

Maintains school accounts including fees, program accounts for staff (fundraising, fairs, etc.), including posting, writing checks, making deposits, reconciling and reporting.

Schedules conferences and programs as required including creating schedule, contacting all invited parties, preparing confirmation and distributing materials to all parties (teachers, specialists, parents, etc.).

Assists with budget preparation including supply inventory and ordering of furniture, textbooks, equipment and ensuring that all billing and shipping issues are resolved with vendors and staff.

Manages special projects and school events as assigned by principal.

Performs physical requirements unaided or with assistance of some reasonable accommodation.

Performs other job related tasks as designated by the supervisor.

Appropriately maintains and secures confidential records and inquiries.

While working collaboratively with others, implements decisions within ASD established policies and procedures.

Professionally represents the school and the District in interactions with parents, community, staff, and students and resolves conflict in a professional manner.

Works collaboratively with District and building administrators and other department staff to provide reliable service to customers.

Communicates clearly with coworkers and other staff.

Participates as an effective team member.

Provides impeccable customer service.

Interacts…