Office Manager-Athletics; Ashland High School; FTE; Probationary

Job Title: Office Manager
- Athletics

Work Site: Ashland High School

FTE/

Hours:

1.0 FTE / 8 hours per day;
Probationary

Salary: $19.51 - $23.83
* 2025-26 salary schedule (2026-27 salary schedule to be determined)

The High School Athletics Office Manager provides comprehensive administrative, operational, and customer service support to the Athletic Department. This position coordinates day-to-day office operations, manages athletic records and communications, supports student-athlete eligibility processes, assists with event scheduling, and serves as a primary point of contact for coaches, students, parents, staff, officials, and community members. The Athletics Office Manager plays a critical role in ensuring the efficient and professional operation of the school's athletic programs.

Performs duties with minimal supervision.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation.

• Maintain knowledge of and comply with all District policies, procedures, state regulations, and athletic association requirements.
• Provide comprehensive administrative support to the Athletic Director and school administrators as requested.
• Manage athletic department office operations, including answering phones, responding to emails, greeting visitors, processing mail, and maintaining office supplies.
• Maintain athletic department calendars, schedules, and records to ensure accurate and timely communication.
• Prepare correspondence, reports, presentations, agendas, forms, and other department documents.
• Serve as the primary customer service contact for the athletic department, responding to inquiries from students, families, staff, officials, and community members.
• Monitor student-athlete registration, eligibility, and participation requirements.
• Maintain records related to physical examinations, insurance, participation forms, academic eligibility, and other required documentation.
• Ensure athletic records and confidential student information are maintained accurately, securely, and in compliance with District, state, and federal requirements.
• Generate reports, enrollment data, participation statistics, and other information requested by administrators or governing agencies.
• Assist in scheduling athletic contests, transportation, facilities, officials, support personnel, and related logistics.
• Coordinate and support operations for home athletic events, tournaments, and postseason activities.
• Coordinate and support the hiring process for coaches and athletic staff, including onboarding, employment documentation, and related administrative paperwork.
• Communicate schedule changes, event information, registration details, and program updates to coaches, staff, students, families, and community stakeholders.
• Maintain athletic department website content, social media, calendars, announcements, and other communication platforms.
• Process purchase orders, invoices, reimbursements, contracts, and other budget-related documents in accordance with District procedures.
• Monitor athletic department expenditures and maintain accurate financial and activity records.
• Assist with equipment purchases, inventory management, vendor communications, and distribution of athletic supplies.
• Coordinate collection, tracking, and documentation of athletic participation fees, fundraising activities, and associated records.
• Assist with compliance requirements established by the District, state athletic association, and other governing organizations.
• Compile documentation and reports required for audits, program reviews, grants, and compliance monitoring.
• Support student-athlete risk management practices through accurate recordkeeping and procedural compliance.
• Collaborate effectively with administrators, coaches, school staff, families, and community partners to support athletic programs and activities.
• Professionally represent the school and District in all interactions and assist in resolving concerns in a courteous and timely manner.
• Participate as an effective member of the school and district team, contributing to a positive and…