Elementary Student Affinity Group Advisor; Helman Elementary; Temporary

25-89;
Elementary Student Affinity Group Advisor;
Helman Elementary;
Temporary

• Position Type:
  Student Support Services
• Date Posted: 7/28/2025
• Location:
  
  Helman Elementary School
• Date Available:
  
  08/18/2024

JOB SUMMARY

An Affinity Group is made up of people who share a common identifier, ie: race, gender, gender identity, sexual orientation, etc. Affinity members can speak from the “I” perspective about being a participant in that group which allows for an exploration of one’s own identity, a celebration of shared identity, and a safe place to discuss, and address some of the common challenges faced by members of the group.

Each elementary school has one Affinity Group Advisor who fulfills two roles:
1) coordinate and facilitate one elementary student affinity group, including a minimum of one 45 minute meeting per month; and
2) support the facilitation of up to 3 other site student affinity groups; including meeting logistics, snacks and planning.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without a reasonable accommodation.

• In District:
  • Attend affinity group advisor orientation and professional development, including mentorship sessions
  • Quarterly collaboration meetings with other affinity group advisors
• Regional:
  • Attend monthly affinity group advisors PLC hosted by the SOESD

• Coordinate and facilitate monthly meetings for one elementary student affinity group
• Support the facilitation of other site affinity groups
  • Assist Administrator in identifying interested facilitators (other site staff or community members)
  • Conduct monthly debrief with facilitators and assist with any issues that arise
• Schedule meeting times and locations for all site student affinity groups in conjunction with family calendar and approval from site administrator.
  • Coordinate with site administrator to ensure an on-site emergency contact is available if meetings occur outside of school hours
  • If virtual location, set up calendar invites with Zoom link
• Coordinate participant invitations
  • Attain Power School list of potential student participants from site Administrator
  • Work with group facilitator to draft and send email and hard copy invites to potential student participants always using BCC and envelopes to ensure confidentiality
  • Invite new members via the networks of current group members
  • Working with Facilitators and with site Administrator oversight, be mindful of group membership and redefine who the group is for, if necessary
  • Keep confidential records of meeting attendance for each meeting including collecting attendance sheets from facilitators of other affinity groups at the school
• Manage materials
  • Each affinity group with a district-approved advisor or facilitator will receive funds to pay for snacks, materials, and activities. The advisor and facilitator(s) will plan for the year and stay within the allotted budget
  • Arrange purchases and orders for up to four affinity groups, complete reimbursement paperwork, and submit it to the site office manager
  • With Administrator oversight, review and vet any reading materials, video clips, etc before they are shared with groups

• Collaborate with and support building affinity group facilitator(s)
• Without breaking confidentiality, work with the group facilitator, school administrator, and SOESD SOBASS/Indian Ed. Specialists, District Equity Director if needed, to communicate:
  • Building or district-level issues
  • Updates about the group
  • Need for support in facilitating group
  • Need for support in the group’s collective action plans
  • Advocacy for the group in school and community settings
• Provide photos, updates, news of the existence, purpose, and accomplishments of the group to the Site Administrator for inclusion in school newsletters and website news.
• Share information with students about upcoming regional events hosted by the SOESD and SOU geared to each affinity group

• In the initial meeting, lay out the purpose of the group, and create community agreements with participant input
• Structure the meeting as appropriate for grade level, time allotted, and expressed needs of the group
• Facilitate community-building and social-emotional well-being of the group
• Facilitate sharing of lived experience, invite group celebration and support
• Assist students in processing difficult topics, issues, and discussions
• Plan for collective action, utilizing district policy and practices, such as:
  • Hold an event for student participation within the larger school community
  • Share salient themes with a school administrator (without breaking confidentiality)
  • Other leadership projects as determined by the group
• Solicits feedback from group members via the SOESD satisfaction survey, and adjust accordingly. Submit survey results to the district and SOESD as part of ongoing applications to funding sources
• Work with Site…