Facilities Leader: Multi-Site Operations & Projects

Now Hiring:
Facilities Manager
Department: Facilities | Reports to: Director of Operations
Status: Full-Time, Exempt, Non-Union
Salary Range: $90,000–$110,000 annually
Location: Ashland, OR

• Hires, trains, supervises, and evaluates the Facilities Assistant, Custodial Manager, maintenance technicians, and tradespersons working within the Facilities Department. The Custodial Manager is responsible for the day-to-day supervision of custodial staff.
• Oversees the department’s work request process and ensures requests are documented, prioritized, assigned, and completed in a timely manner.
• Ensures that mechanical and building systems are properly maintained and functioning safely and efficiently, including HVAC, plumbing, electrical, fire/life safety, elevators, and other building systems.
• Conducts regular inspections of OSF facilities and identifies maintenance, repair, and improvement needs, including carpentry, painting, cleanliness, grounds, and the overall condition of interior and exterior spaces.
• Oversees the selection, contracting, and evaluation of landscaping contractors for OSF-owned properties and properties leased by General & Company Management.
• Oversees vehicle fleet management for OSF vehicles across multiple departments, including maintenance, repairs, registrations, and related vendor relationships. Ensures compliance with sponsorship vehicle contracts, including any maintenance and other requirements outlined in those agreements.
• Works closely with the Director of Operations and other departments in planning, bidding, contracting, and execution of facilities-related projects and services, including landscaping, building security systems, fire/life safety systems, elevator maintenance, and other specialized services.
• Develops, maintains, and ensures the accuracy of plans, drawings, specifications, equipment records, and other documentation related to OSF properties and building systems.
• Prepares and manages annual operating and capital expense budgets for the Facilities Department and maintains appropriate controls over expenditures.
• Oversees purchasing for the Facilities and Custodial teams, including obtaining quotes as appropriate and ensuring accurate documentation of purchase orders, invoices, and other purchasing records. Responsible for credit card reconciliations, invoice processing, and other related tasks as assigned by the Finance Department or Director of Operations.
• Advises departments and leadership regarding facility improvements, repairs, remodeling, equipment replacement, space use, and other maintenance and infrastructure needs.
• Oversees festival-wide signage, including installation, maintenance, repair, and removal in coordination with appropriate departments.
• Oversees facilities-related timekeeping systems and processes to support payroll and IATSE requirements.
• Consults with executive leadership regarding facility improvements, major repairs, capital needs, and significant changes to existing building systems.
• Serves as foreman, project manager, or construction manager, as appropriate, for remodel, renovation, and construction projects.
• Works closely with the Director of Operations on future capital projects, including coordination with architects, engineers, construction managers, contractors, subcontractors, and other outside consultants.
• Ensures that facilities operations comply with applicable building, fire/life safety, environmental, accessibility, and occupational safety requirements, and coordinates with appropriate regulatory agencies, inspectors, and consultants as needed.
• Develops and maintains preventative maintenance programs for OSF facilities, equipment, and building systems.
• Establishes priorities for maintenance and capital work based on safety, operational need, condition of facilities, budget, and organizational priorities.
• Maintains effective relationships with OSF departments, employees, vendors, contractors, and community partners and communicates facilities-related information clearly and professionally.
• Supervise and occasionally participate in emergency response and after-hours facilities support as needed.
• Driving OSF fleet vehicles to transport employees, fixtures, equipment, or other OSF property is an essential function of the position. When operating OSF vehicles, employees must comply with all applicable traffic laws and regulations, including posted speed limits, traffic signals and signs, airport regulations, cell phone…