Donor Communications Coordinator

Description

Now Hiring:
Donor Communications Coordinator
Department: Development |
Reports to: Director of Giving and Engagement
Status: Full-Time, Exempt
Salary Range: $60,000-$65,000 annually
Location: Ashland, OR

The Coordi n ator serves as the primary coordi n ator betwee n the Developme n t a n d Marketi n g departme n ts for commu n icatio n s a n d collateral. They work with the Director of Givi n g a n d E n gageme n t to e n sure that developme n t priorities are tra n slated i n to high-quality co n te n t a n d that orga n izatio n al creative resources are effectively leveraged to support fu n draisi n g a n d e n gageme n t goals.

Development Communications Execution

• Coordinate and produce communications under the leadership of the Director of Giving and Engagementto support:
• membership and annual fund
• Artistic Directors Circle (ADC)
• major gifts and campaign efforts
• donor stewardship and engagement
• Event invitations, confirmations, and follow-up messaging
• Ensure communications are:
• timely, accurate, and well-produced
• aligned with event execution and donor engagement strategy
• coordinated with Donor Engagement Operations Manager to ensure consistency across experience and messaging

Content Production & Material Development

• Draft, format, and produce communication materials including:
• donor emails and correspondence
• event communications and invitations
• stewardship updates and impact materials
• proposal support materials
• Adapt messaging frameworks into audience-specific communications

Video & Audio Content Capture and Utilization

• Under the direction of the Director of Giving and Engagement, coordinate and support the capture of video and audio content during:
• donor events
• artistic and behind-the-scenes moments
• Ensure content is:
• recorded effectively
• trimmed and assembled
• organized and accessible
• leveraged for donor communication, stewardship, and campaign storytelling
• Coordinate with Marketing to develop compelling multi-media content that enhances donor engagement

Marketing Partnership & Creative Coordination (Critical Function)

• Serve as the primarycoordinatorbetween Development and Marketingas it relates to communications and collateral
• Partner closely with Marketing teams, including:
  • content creators
  • graphic designers
  • photographers
  • videographers
• Coordinate development communication requests and content needs with Marketing, including:
  • creative content requests
  • campaign materials
  • donor-facing storytelling assets
• Coordinate:
  • communication of Development priorities to Marketing and assist in tracking deliverables against agreed-upon timelines.
  • Delivery offinal productsthatmeet Development needs

Project Coordination & Workflow Management

• Coordinate andtrackcommunication timelines and deliverables across the Development team
• Coordinate with:
  • Director of Giving & Engagement on planning and priorities
  • Director of Campaign & Major Gifts on campaign deliverables
• Gift Officers on donor-facing materials
• Ensure efficient movement of projects from concept to completion

Audience & List Coordination

• Coordinate audience segmentation and communication lists in partnership with:
  • Director of Giving Operations & Analytics
• Ensure communications reach the appropriate audiences
• Support execution of targeted communications

Accountability

Development communications and content are delivered ontime, accurately executed, aligned with articulated development strategies, and support donor engagement and stewardship goals.

Minimum Qualifications & Skills

• Demonstrated ability to draft, edit, and adapt messaging for diverse audiences.
• Experience coordinating multiple projects, deadlines, and stakeholders.
• Ability to coordinate effectively across departments.
• Strong organizational skills and attention to detail.
• Experience using Prospect2, Active Campaign, Mailchimp, or other email marketing platform.

Preferred Qualifications & Skills

• Experience in fundraising communications or nonprofit marketing.
• Experience working with creative teams including graphic designers, photographers, videographers, and content creators.
• Familiarity with audience segmentation, donor communications planning, and campaign execution.
• Experience with project and task management platforms such as Asana,Airtable, or similar tools.
• Basic proficiency with video editing, Canva, or other editing tools.

Compensation: $60,000- $65.000 DOE

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

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