Accounts Receivable Specialist

ESSENTIAL FUNCTIONS

• Invoicing and Billing:
  Generate and distribute accurate invoices in accordance with contract terms and internal guidelines.
• Payment Processing and Cash Application:
  Record and apply customer payments (checks, ACH, wires, credit cards) to the correct accounts.
• Collections Management:
  Monitor aging reports proactively to identify overdue accounts and initiate professional collection activities via phone and email.
• Account Reconciliation:
  Reconcile the AR ledger to the general ledger and investigate discrepancies or unapplied cash.
• Dispute Resolution:
  Investigate and resolve billing queries or discrepancies by collaborating with sales, accounting, operations, and customer service teams.
• Reporting:
  Prepare aging reports and provide updates on collection progress to management.
• Account Maintenance:
  Maintain accurate customer data and ensure compliance with financial policies.
• Credit Assessment:
  Evaluate creditworthiness of new and existing customers by analyzing financial data and credit reports to set appropriate credit limits.
• Bad Debt Mitigation:
  Track at‑risk accounts and coordinate with third‑party collection agencies or the company’s legal team when necessary to minimize write‑offs.

• Follow all safety policies and procedures; communicate hazards and/or suggest improvements to Management.
• Perform other duties as assigned.
• Work overtime as necessary.

Normal office environment.

Computer, fax machine, photocopier, calculator, telephone, automobile.

• Sitting, bending, reaching, visual acuity, manual dexterity, and driving.

• Bachelor’s degree in accounting, finance, or a related field.
• 3–5 years of experience in Accounts Receivable.
• Experience with ERP systems (e.g., SAP, Oracle, Net Suite).
• Advanced Microsoft Excel skills, including pivot tables, XLOOKUPs, and macros.
• Excellent negotiation and communication skills to manage difficult collection calls while maintaining positive client relationships.
• Exceptional attention to detail and a high degree of mathematical and statistical accuracy.
• Understanding of accounting principles (GAAP), SOX, fair credit practices, and collection regulations.

This job description may be revised at any time and is not a contractual obligation. Employees may be asked to perform additional duties as required.