Purchasing ClerkBuyer

Overview

This role plays a critical part in keeping production running smoothly by managing daily purchasing activities and ensuring accurate, up-to-date purchasing data. The Buyer is responsible for placing timely purchase orders, maintaining strong communication with suppliers, and closely monitoring material availability to prevent shortages before they impact operations. By maintaining the MRP system and collaborating closely with Operations, Sales, and Receiving, this position helps ensure the right materials are in place at the right time.

The Buyer also proactively identifies and escalates potential risks to keep the supply chain moving efficiently.

• Place and manage purchase orders for raw materials and supplies
• Generate purchase orders based on established reorder points and adjust as necessary
• Confirm order accuracy, quantities, and pricing on orders
• Follow up with suppliers to confirm delivery dates and order status

• Maintain system data such as lead times, reorder points, and vendors
• Create and update part numbers and purchasing records as needed
• Notify Planning or Supply Chain leadership of data issues or required changes
• Ensure purchasing data remains accurate and up to date

• Monitor on-hand inventory, open purchase orders, and basic usage trends
• Identify potential material shortages or excess inventory concerns
• Escalate risks promptly with clear information and supporting data
• Assist with weekly kanban counts for supply or non-BOM items

• Communicate with suppliers regarding order confirmations, delivery dates, and delays
• Support resolution of backorders and delivery issues with guidance from leadership

• Review packing slips and supplier acknowledgements against purchase orders
• Assist in resolving quantity, pricing, or item discrepancies prior to Accounts Payable processing
• Coordinate with Receiving, Accounting, and suppliers to support accurate invoice matching

• Provide vendor pricing and lead-time information to Sales and Customer Service for quoted orders
• Communicate standard assumptions such as minimum order quantities and lead-time constraints
• Support cost-saving initiatives and supplier comparisons as directed

• Assist with identifying potential alternate suppliers
• Participate in pricing discussions and negotiations under supervision
• Develop purchasing, supplier management, and system skills