Senior Staff Accountant

Aspen Art Museum
Aspen, Colorado | Remote considered
Full-Time, Exempt
Salary: $85, annually, commensurate with experience

Aspen Art Museum is a non-collecting contemporary art museum located in Aspen, Colorado. Accredited by the American Alliance of Museums, the Museum presents innovative exhibitions, commissions, education programs, and public programs with a commitment to supporting artists and creating meaningful experiences with contemporary art. Admission to the Museum is free.

Aspen Art Museum seeks a highly organized and detail-oriented Senior Staff Accountant to join its Finance team. Reporting to the CFO and Finance Leadership Team, this position will provide essential support to the Museum’s day-to-day accounting operations, with primary responsibility for accounts payable, accounts receivable, cash receipts, and related reconciliations.

The Senior Staff Accountant will play an important role in ensuring invoices and payments are processed accurately and on time, outstanding receivables are actively monitored and collected, and incoming revenue is properly recorded in the Museum’s accounting system. The position will work particularly closely with the Advancement team to reconcile gifts, sponsor ships, memberships, and other contributed revenue.

The Senior Staff Accountant will work as part of a collaborative Finance team. The ideal candidate is an experienced accountant who is highly organized, proactive in communication, and committed to accuracy and follow-through.

• Manage the day-to-day accounts payable process, ensuring invoices are accurately coded, properly approved, and processed in a timely manner.
• Maintain an organized schedule of outstanding invoices and upcoming payment obligations.
• Ensure payments are made in accordance with established payment terms and the Museum’s internal approval processes.
• Communicate proactively and professionally with vendors regarding payment status, payment terms, missing documentation, or anticipated delays.
• Follow up internally on outstanding approvals or information that may delay payment.
• Maintain accurate vendor records and supporting documentation.
• Respond promptly to vendor inquiries and work with Museum departments to resolve invoice or payment discrepancies.
• Support the Finance team in maintaining strong and positive vendor relationships through clear and timely communication.

• Manage day-to-day accounts receivable activity and maintain accurate records of outstanding balances.
• Prepare and distribute invoices for donors, sponsor ships, events, partnerships, and other Museum revenue as directed.
• Generate and distribute monthly accounts receivable aging and outstanding receivables reports to the Finance and Advancement teams.
• Monitor outstanding balances and proactively follow up with Advancement and other relevant departments on collection status.
• Maintain clear documentation of collection activity, expected payment dates, and follow-up.
• Identify overdue or potentially problematic receivables and elevate them to the Financial Analyst as appropriate.
• Record incoming payments accurately and apply them to the appropriate outstanding receivables.

• Participate in the Museum’s batch and cash-receipt process, including the counting, documentation, and reconciliation of funds received.
• Work closely with Advancement to ensure gifts, sponsor ships, memberships, event revenue, and other contributed revenue are accurately documented and recorded.
• Ensure incoming revenue is entered accurately and timely into Sage Intacct and reconciled with supporting documentation and Development records.
• Maintain clear supporting documentation for cash…