Finance Administrative Specialist - PART TIME

Added to system:

5/1/26 1:27 PM

Pay Range (MAX):

27.93

Pay Range (MIN):

23.28

Job Postings Closing Dates: A job posting may close before the listed deadline if the number of applications reaches the limit for that position. If the original deadline produced fewer applications than expected, the posting may remain open longer.
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The Finance Department is hiring a part-time Administrative Specialist. This role is ideal for someone who enjoys keeping the Finance Team organized, supporting both internal staff and the public, and assisting with the department's outreach and financial programs.

Job Title: Finance Administrative Specialist
Department: Finance
Classification: Non-Exempt, Part-time (less than 29 hours per week)

Pay Range: $23.28/ hourly - $27.93/ hourly

Position Summary: Performs administrative, technical, organizational and communication duties in support of the Finance Department, consistent with the organization's values and mission statement.

Supervision Exercised and Received: Position works under the direct supervision of the Accounting Manager.

Essential Job Functions:

Outreach - Internal and External:

• Assists with content and display of public outreach material on the City's external Finance website. Collaborates with internal budget and revenue staff members to create content to help relay the City's financial status and fiduciary oversight.

• Supports Management of the department's internal website (City Source pages) that assist the organization with messaging and scheduling of financial deadlines, trainings, and documents

• Supports production of print material that may be circulated to the public and/or to leadership within the organization

• Assists with coordination of Finance department events, including scheduling, communication, and promotion

Administration:

• Greets and assists visitors that approach the Finance window in City Hall. Answers, screens, and transfer calls as appropriate. Coordinates responses to customer requests and inquiries.

• Supports policy and procedures associated with adhering to records management policies for both physical and digital documents. Coordinates annual document destruction and filing efforts.

• Coordinates all office supply and computer replacement needs for the department; gatekeeper for issuance of the department's bus passes

• Organizes meetings and conference room

Financial Programs:

• Coordinates and supports the organization's purchasing card program, including review of new card requests, validating purchasing limits at issuance, ensuring signatures on consent forms, researching fraudulent purchases and cancelling cards, and more.

• Assists the Finance Director with the review process associated with the annual senior low-income property tax rebate program during May/June each year. Coordinating with the Pitkin County Senior Services Center, obtain and evaluate applications for this exemption, award and send letters to applicants with the final determination and possible payment.

• Assists with organizing and supporting the annual sales tax (food tax) rebate program between January and May each year. This effort includes obtaining a voter registration list from Pitkin County, coordinating databases (with IT support) to track new electronic applications, updating external website to reflect the acceptance period, reviewing submitted applications for completeness and whether all requirements are met and can be approved, and completing an summary report on final awards.

• Back-up support for daily cashiering services for breaks and during extended periods of approved leave for that position. This includes learning to support customers with real estate transfer tax (RETT) questions and payments, accepting and posting monthly utility billing payments, and accepting employee housing payments. May also be trained as back-up for accounts payable technician duties.

• Assists…