Office Coordinator

Aspen Valley Hospital seeks an Office Coordinator to support smooth daily operations in a fast-paced, patient-centered environment. The Office Coordinator manages reception, phones, scheduling, and office workflows while maintaining accurate records and upholding confidentiality. This role coordinates supplies, assists with staff schedules and onboarding logistics, and serves as a central contact for patients, visitors, and clinical teams. You'll thrive in a close-knit, collaborative culture that values compassion, professionalism, and attention to detail while supporting exceptional care in the Roaring Fork Valley.

Responsibilities

• Manage front desk operations, phones, and reception for clinical and administrative areas
• Schedule and confirm patient and departmental appointments and meetings
• Maintain accurate records, files, and data entry in hospital and office systems
• Coordinate supply ordering, inventory, and vendor communications
• Prepare, proofread, and distribute correspondence, forms, and reports
• Support onboarding logistics for new team members and visiting clinicians
• Assist with timekeeping, payroll support, and staff schedules as needed
• Ensure compliance with confidentiality, HIPAA, and hospital policies
• Serve as a central point of contact for internal departments and visitors
• Identify opportunities to improve office workflow and patient-facing processes

Required Skills

• Office administration
• Medical office procedures
• Scheduling and calendar management
• Electronic health records (EHR) data entry
• Customer service
• HIPAA and confidentiality compliance
• Microsoft Office or similar productivity tools
• Records management and filing
• Basic payroll or timekeeping support
• Supply and inventory coordination