CTE Finance Specialist

• Position Type:
  Education Support Professional - Office/ Office Positions-District

• Date Posted: 9/4/2026

• Date Available:
  
  07/01/2027

• Closing Date: 09/18/2026

250 Day Contract

Hours a day: 8

Hourly rate: $2 5.83- 36.27 Depending on experience and qualifications

The job of CTE Finance Specialist is done for the purpose/s of providing a variety of complex, confidential, and unique financial secretarial support to assigned directors; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; providing general support and assistance to the assigned administrator in carrying out functions of the organizational unit.

• Compiles data from a wide variety of sources (e.g. work orders, budget reports, specialized finance reports, personnel records, payroll reports, extended hours tracking, etc.) for the purpose of preparing and processing a variety of reports, making recommendations; and preparing information for the assigned administrator.
• Maintains a variety of manual and electronic documents, files, and records relating to department activities (e.g. work orders, time cards/sheets, expenses reimbursement requests, budget data, award letters, employee records, financial records and statements, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a variety activities on behalf of assigned Administrator (e.g. program components, meeting arrangements, account balances, payroll, extended hours, RTB entries/approvals, purchase card transactions, petty cash funds, warehouse and purchase orders, journal entries, budget transfers and revisions, spend programs, accounts receivable, etc.) for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
• Oversees the daily work of assigned departmental secretaries (e.g. assisting, training, etc.) for the purpose of organizing and monitoring the work progress and ensuring the completion of the work assigned.
• Oversees all department budget and payroll processes (e.g. program planning sheets, addendums, monthly payroll/scanning, cosmetology invoicing, extended day contracts, summer agricultural payroll and tracking, accounts payable and receivable, purchase cards, RTB entry and approval, payroll input and scanning, extended day and CTSO extended hours input an tracking, etc.) for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines.
• Participates in a variety of meetings, workshops, and/or trainings (e.g. department, coordinator, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares a variety of reports, documents and correspondence of a confidential and non-confidential nature (e.g. letters, memorandums, meeting minutes, charts, periodic and ad-hoc reports operational procedures, manuals, organizational charts, addendas, program planning sheets, etc.) for the purpose of ensuring optimal preparation; documenting activities, providing written reference, and conveying
• information.
• Processes a variety of financial and payroll documents and materials (e.g. time cards/sheets, work orders, vendor invoices, requisitions, reimbursements, accounts payables, addendums, extended day contracts, purchase card, RTBs, etc.) for the purpose of conveying information and ensuring compliance with established administrative guidelines and/or regulatory requirements.
• Researches a variety of topics (e.g. current practices, policies, budget amounts and funds, education codes, etc.) for the purpose of providing information and/or recommendations that address a variety of administrative requirements.
• Responds to a variety of inquiries from internal and external parties (e.g. district staff, school and CTE staff, auditors, government agencies, general public, general contractors, etc.) for the purpose of providing information, facilitating communication among parties,and/or providing direction or referral.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job related experience is required.