Administrative Specialist – Utilities

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Application: The application must be filled out completely; stating "see resume" anywhere in the application, is not an acceptable substitute for a completed application. Applicants are encouraged to submit a resume and cover letter at the time of application.

Application Notification: Please note that some communications from the Human Resources department may be sent from nor

Pay Ranges:

Hiring Range: The hiring range covers the starting segment of the pay scale, from the entry point up to the first quartile (Q1). Starting pay is determined based on the candidate’s qualifications and experience.

Salary Range: The salary range reflects the full pay range for the position, from the minimum rate to the maximum rate. This represents the earning potential employees can achieve over time while in the role.

Up to $3,000 Sign On Bonus may be available.

• Be part of a collaborative, supportive team in a positive work environment
• Make a real impact in the Aspen community through meaningful public service
• Enjoy flexible schedules and a collaborative, supportive team environment
• Access generous paid time off, holidays, and wellness bonuses
• Take advantage of free or discounted transportation around Aspen and the Valley
• Grow your skills with professional development and tuition reimbursement
• Protect your health with medical, dental, vision, and employee assistance programs
• Earn monetary wellness bonuses for healthy lifestyle choices
• Plan for the future with competitive retirement options (Social Security, 401a, 457b, Roth IRA) and life/disability insurance

The City of Aspen is an Equal Opportunity Employer

Job Title: Administrative Specialist

Department: Utilities

Classification: Non-Exempt

Hiring Range: $24.05/hour - $27.06/hour (DOE
- Depending on Experience)

Salary Range: $24.05/hour - $36.08/hour

Direct Link to Job Posting: Administrative Specialist
- Utilities

Performs administrative, technical, and clerical duties in support of the Utilities Department, consistent with the organization’s values and mission statement.

Position works under the direct supervision of the Utilities Business Services Manager.

• Performs essential administrative support functions with minimal supervision. A variety of higher-level administrative functions may be required.
• Performs all receptionist duties for department including greeting and assisting customers, receiving, and dispatching telephone, pager system, cell phones, and radio calls.
• Composes letters, reports, newsletters, and other documents with appropriate guidance.
• Creates spreadsheets related to utility billing accounts, backflow programs, and consumption reports.
• Maintains, updates, and improves the department’s filing system.
• Develops office forms and procedures.
• Orders and distributes office supplies and maintains office equipment.
• Updates Department/Office’s administrative portion of City website.
• May create PowerPoint and other formal presentations.
• May prepare Board and/or commission agendas and supporting materials.
• Performs other duties of a similar or related level as necessary or assigned.

• Assists customers with concerns, instructs customers on various processes and systems, directs customers to appropriate City offices or departments.
• Supports staff in coordination of emergency response situations.

• Types, proofreads,…