Budget Manager

Job Title:

Budget Manager

Department: Finance

Classification: Exempt

Hiring Range: $130,645 annually - $146,994 annually

Salary Range: $130,645 annually - $195,998 annually

Position Summary: Provides expert-level customer service and consultation to City Departments and in the management of the City budget consistent with the organization’s values and mission statement. Oversees the City’s financial planning operations to develop and monitor the City’s financial outlook. Additional responsibilities include managing the procurement staff and procurement process, as well as overall department and team leadership.

• Manages the budget development process for the City and City Departments. Leads this process to respond to big picture financial issues for the City.
• Looks for and implements potential improvements to the budgeting process as it relates to department engagement and software enhancements.
• Manages the personnel budget, including the development and allocation approvals. Responsible for position control within the organization, working in tandem with Human Resources for position changes and creations.
• Ensures and oversees the accuracy of and enhances all financial analysis, proposed budget allocation changes, cost assumptions, including estimating program revenues and expenditures.
• Ensures accurate monitoring of program budget performance and assists in departmental budget implementation and management.
• Presents the annual budget and supplemental budget requests to the internal leadership team and externally to City Council; including development and narration of Power Points and other material.
• As someone in a leadership position, engages departments on their financial needs and works for solutions for their unique businesses while still adhering to and upholding the fiscal policies for the organization. This includes challenging departments to ensure fiscal benefits are weighed along with other reasoning.

• Provides guidance for two professional staff overseeing the organization’s procurement process. Defends the integrity of the procurement process through an enforcement of procurement regulations outlined in the City’s Municipal Code.
• Continuously evaluates the dynamic environment from which the City participates in for the acquisition of goods and services and overlays the procurement code to assess whether changes to the Code are necessary. Recommends changes when appropriate and initiates actions to adopt updated regulations.
• Partners with other leadership within the organization to drive process improvement within procurement. This may include greater training and outreach, adoption of software or other innovate technologies to develop efficiencies, and/or code amendments to focus on highest areas of concern.
• Works collaboratively with Legal, City Manager’s Office and departments throughout the organization to ensure proper contract documentation, insurances and bonding, and all approvals are obtained to limit risk for the organization.

• Provides high level budget support to departments; providing accurate and timely data to executive management and other stakeholders to make necessary financial decisions.
• Responds to questions related to budget, revenue, and expenditures.
• Provides hands‑on support for timely completion of documents, as needed.
• Responsible for creating and presenting materials for the annual budget for council work sessions and public hearings. Creates budget book for submission.

• In tandem with the Finance Director and Controller, reviews monthly budget to actual reporting to identify areas of concern or misalignment and raise issues as appropriate.

• Works in tandem with the budget team to administer the City’s financial systems as they relate to both budget development, procurement and capital projects. Looks for opportunities to improve current financial systems and works through quarterly patches pushed out under the cloud solution by Oracle.

• Works in tandem with the Controller to identify and facilitate the development of needed…